About The Role

At INGOT, we believe in building high-performing teams where everyone is in the right seat – not just filling a role, but thriving in it. Our approach emphasizes in getting the right people in the right positions to drive business growth and success.

Here’s what that means for YOU

You’ll excel at what you do because you’re in a role that aligns with your skills and passions
You’ll be aligned with our core values - High Ethics, Commitment and Innovation – we’re looking for team members who get it, want it, and have the capacity to do it
We want you to thrive in an environment where your contributions matter, and you can make an impact on our mission.

If you’re a high-energy, results-driven professional who’s ready to take on a role that matches your expertise and values, we’d love to connect! Check out the details below and see if this is the right fit for you.

Purpose of Role/Summary

The Personal Assistant provides trusted and seamless executive and administrative support to the CEO of INGOT Group's performance/scale brands, supporting them across both brands' strategic, operational, and governance activities. The role requires a highly presentable, intelligent, and discreet professional who can manage competing priorities across two brands and multiple stakeholders, safeguard confidential business information, and ensure the CEO's time, communications, and priorities are handled with the highest standard of judgment, efficiency, and professionalism.

Main Activities and Responsibilities

Manage the CEO’s calendar and priorities, coordinating meetings, travel, and cross functional priorities with brand leadership teams
Act as the primary point of contact between the Brands CEO and teams reporting to the CEO, following up on deliverables, decisions, and action points on the CEO’s behalf
Prepare, review, and consolidate board packs, performance reports, presentations, and briefing documents ahead of meetings with the Group Board, regulators, and strategic partners
Draft, screen, and manage correspondence and communications on the CEO’s behalf, exercising sound judgment on prioritization and confidentiality
Attend meetings when required, take accurate minutes, and ensure timely follow up and closure of action items
Coordinate and manage domestic and international business travel logistics, including visas, itineraries, and accommodations
Track KPI’s and performance updates , active accounts, FTD’s, and trading volume, and licensing, launch, and build out milestones escalating issues and flagging risks proactively
Conduct research, gather information, and prepare summaries and analyses to support the CEO’s strategic and operational decision making
Represent the CEO professionally with internal teams, external partners, regulators, and strategic stakeholders
Maintain strict confidentiality of sensitive business, financial, and strategic information at all times
Any other duties that are requested and relevant to the role.

Required Skills & Experience

Bachelor’s degree in Business Administration, Management, or a related field
Minimum 3+ years of experience as an Executive Assistant or Personal Assistant supporting C-suite executives, founders, or senior leadership
Excellent written and spoken English, with strong communication and professional correspondence skills
High intelligence, strong critical thinking, and proactive problem-solving skills, with the ability to anticipate the executive’s needs, identify potential issues, and take appropriate action independently
Outstanding organizational and time-management skills, with the ability to manage complex schedules, multiple priorities, deadlines, and competing demands across multiple businesses and stakeholders
Strong stakeholder management and interpersonal skills, with the confidence and professionalism to liaise with senior executives, leadership teams, business partners, clients, and high-profile individuals
Advanced proficiency in AI tools and productivity technologies, with the ability to leverage AI to improve research, organization, communication, planning, and day-to-day efficiency
Strong attention to detail and the ability to prepare, review, and coordinate high-quality documents, presentations, reports, correspondence, and meeting materials
Ability to work with a high degree of autonomy, take ownership of tasks, follow through on commitments, and maintain a proactive approach without requiring constant supervision
Exceptional adaptability and composure in a fast-paced environment, with the ability to respond effectively to changing priorities and time-sensitive requests
High level of professionalism, confidentiality, loyalty, and integrity when representing and supporting the executive
Flexibility and availability to accommodate the executive’s schedule, including outside standard working hours, weekends, travel, and urgent matters when required.