Senior Company Secretariat Assistant

The Senior Company Secretariat Assistant will support the delivery of a high-quality company secretarial and corporate governance service within Shell. The role will cover listed company governance and compliance processes, board and shareholder activities, corporate reporting support, the maintenance of key governance records and systems and entity management (as needed).

What you’ll be doing

Plc matters

• Assist with the drafting the Governance section of the Annual Report.
• Assist with the delivery of the Shell Annual General Meeting, including drafting of various documentation.
• Regulatory announcements – drafting disclosures and distributing to the UK, Amsterdam and US markets, as appropriate.
• Maintenance of various corporate and board registers, including appointment schedules, conflicts of interest, share dealing.
• Ensure GEMS database is up to date for Shell plc.
• Liaise with Non-executive Directors.
• Support KYC and due diligence requests.
• Provide support for the drafting and distribution of Board and Committee papers, as needed.
• Draft Powers of Attorney and assist with execution.
• Support the buyback process, including maintaining the buyback tracker and drafting / reviewing Companies House forms.

Shareholder Matters

• Delivery of a high-quality level of service to shareholders.
• Day to day liaison with the company’s registrar, Equiniti.
• Respond to shareholder queries (emails, letters, phone calls).
• Assist with the dividend process, including reviewing the funding request, dividend stationary, and dividend forfeiture.
• Support with strategic initiatives.

Insider Management System

• Support with PDMR Clearance Requests and associated matters.
• In the absence of the InsiderTrack coordinator, pick-up BAU tasks as required.

Other

• Keep up to date on latest statutory and regulatory requirements and flag relevant updates internally.
• Support ad hoc team and corporate governance projects.
• Website governance updates.
• Draft, maintain and update process notes and internal guidance.
• Support on audit requests received.
• Support on UK entity management, as required.
• Manage shared mailboxes, deal with queries and escalate as needed.

What you bring

• Qualified or part-qualified with the UK Chartered Governance Institute.
• Experience, or developing experience, in company secretarial, governance or similar environment.
• Knowledge of statutory compliance requirements and Companies House processes.
• Proficient IT skills, including an entity management portal, a board paper portal and in-depth knowledge of and proficiency in the Microsoft Package.
• Conceptual thinker with problem solving and analytical capability.
• Strong organisational skills, with the ability to manage competing priorities, work under pressure and deliver accurately to deadlines.
• High levels of accuracy and excellent attention to detail.
• Strong written and verbal communication skills, with the confidence to liaise with senior stakeholders and external advisers.
• A collaborative approach and the ability to work effectively with diverse, cross-functional and virtual teams.

What we offer

You bring your skills and experience to Shell and in return you work with talented, committed people on one of the most important challenges facing our planet. You’ll have the opportunity to develop the skills you need to grow in an environment where we value honesty, integrity, and respect for one another. You’ll be able to balance your priorities as you become the best version of yourself.

• Continuously grow the transferable skills you need to get ahead.
• Work at the forefront of technology, trends, and practices.
• Collaborate with experienced colleagues with unique expertise.
• Achieve your balance in a values-led culture that encourages you to be the best version of yourself.
• Make an impact in one of the world’s leading energy trading businesses.
• Benefit from flexible working hours, and the possibility of remote/mobile working.
• Perform at your best with a competitive starting salary and annual performance related salary increase – our pay and benefits packages are considered to be among the best in the world.
• Take advantage of paid parental leave, including for non-birthing parents.
• Join an organisation working to become one of the most diverse and inclusive in the world. We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply.
• Grow as you progress through diverse career opportunities in national and
• international teams.
• Gain access to a wide range of training and development programmes.

Shell is working to advance an inclusive, psychologically safe and accessible environment where people with disabilities can excel. If you require any accommodations or accessibility adjustments (e.g. assistive technology, communication support, any other) during the application or interview process, please let us know directly via careers@shell.com . We strive to ensure that our process and workplace is accessible to everyone and are dedicated to making reasonable adjustments to support your needs.

Shell in The United Kingdom

Shell is a vital contributor to the UK, supporting energy security, jobs and economic value. We provide energy to fuel homes, hospitals, schools, vehicles, machinery and factories. Our history here dates back over 125 years. A UK-headquartered global energy leader, and leading FTSE multinational, we are active across the country’s energy system.

In the years ahead, as the UK looks to strengthen energy security and deliver its 2050 net-zero goal, Shell UK aims to play a crucial role. We aim to be a major investor in the UK energy system by helping our customers decarbonise with a focus on transport and industry.

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DISCLAIMER

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.