About The Role

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title

Associate Director of Honors College- MSUAASF Range C

Institution

St. Cloud State University

Classification Title

MSUAASF Range C

Bargaining Unit / Union

211: Minnesota State University Association of Administrative Service Faculty

City

St. Cloud

FLSA

Job Exempt

Full Time / Part Time

Full time

Employment Condition

Unclassified - Unlimited Academic

Salary Range

$47,845.00 - $93,809.00

Job Description

This position coordinates and administers comprehensive academic advising, operational processes including efforts to publicize the program and support recruitment, and student success initiatives within the Honors College. The role supports the academic progress, engagement, and timely degree completion of Honors students through integrated advising, data-informed program support, and cross-functional collaboration. Additionally, the position contributes to institutional retention and student success goals by facilitating effective program operations, supporting fiscal and administrative processes, leveraging data to inform continuous improvement, and coordinating work across multiple academic and administrative functions to support institutional student success goals. The role operates with independent judgment in managing daily functions while aligning work with institutional policies, program standards, and strategic priorities.

Responsibilities and Results

Student Success, Advising, and Belonging – 30%

Provide proactive, developmental academic advising to Honors students, supporting academic planning, degree progression, and successful navigation of university requirements.
Evaluate requests for exceptions to Honors program requirements and determine appropriate resolutions consistent with policy, precedent, and student circumstances.
Design and implement student success and retention initiatives that promote academic excellence, community building, and students’ sense of belonging.
Interpret university policies, curriculum requirements, and Honors program standards to guide student decision-making.
Monitor student progress, identify risk factors, and implement timely interventions that support retention, persistence, and timely degree completion.
Maintain accurate advising documentation and student records in institutional systems.
Apply individualized advising strategies to meet diverse student needs.
Serve as primary advisor to the University Honors Club, supporting student leadership development and engagement.
Coordinate and support signature Honors community ‑ building activities and events, such as first ‑ year and transition programming, retreats, showcases , and recognition activities.

Program Coordination and Operations – 15%

Coordinate Honors College program processes, including onboarding, curriculum tracking, and graduation verification.
Manage day ‑ to ‑ day operational workflows, resolving issues and ensuring continuity of services.
Collaborate with faculty and staff to support effective delivery of Honors programming.
Support implementation and consistency of program requirements in alignment with institutional and Minnesota State standards.
Mentor and supervise student employees and graduate assistants, including training, delegation of responsibilities, and performance feedback.
Plan and coordinate medium-complexity projects and events involving multiple campus partners, timelines, and resource requirements.
Evaluate operational processes and implement workflow improvements that enhance efficiency, compliance, and student service outcomes.
Resolve complex student, program, and operational issues requiring interpretation of university and Honors College policies and coordination across multiple offices.

Data Management and Assessment – 15%

Develop, maintain , and analyze data related to student participation, progression, and outcomes.
Generate reports and dashboards to support program evaluation and decision-making.
Maintain accurate records of student progress, Honors requirements, engagement, and outcomes using institutional data systems and technologies.
Identify trends in student data to inform advising strategies, program improvements, and resource considerations.
Design and implement assessment projects and evaluation tools to measure student engagement, retention, learning, and program effectiveness.
Translate assessment findings into recommendations for annual priorities, student success initiatives, and program improvements.

Fiscal Operations, Purchasing , and Compliance – 20%

Assist with budgeting and fiscal operations, including monitoring and evaluating multiple budget units, tracking expenditures, and ensuring alignment with approved allocations.
Support annual and ongoing budget planning processes by compiling financial data, projecting needs, and adhering to university, Minnesota State, and state policies.
Process and track purchasing activities, including requisitions, reimbursements, and vendor transactions, ensuring accuracy and compliance with procurement guidelines.
Coordinate student worker payroll processes, including timesheet verification, appointment tracking, and adherence to payroll policies and timelines.
Participate in the planning, monitoring, and allocation of operational resources to support student success and to ensure compliance with institutional policies, system requirements, and state regulations, identifying and resolving discrepancies.
Maintain documentation and internal controls that support transparency, accountability, and audit readiness.

Communication, Collaboration, and Recruitment – 20%

Engage with faculty, academic departments, and student services to coordinate support for Honors students.
Serve as a key point of contact for program information, ensuring clear, accurate , and consistent communication across stakeholders.
Lead and support Honors College recruitment efforts, including outreach to prospective students, participation in admissions events, presentations, and communications designed to promote program opportunities and benefits.
Represent the Honors College in recruitment and outreach initiatives, collaborating with Admissions and campus partners to support enrollment goals.
Develop and deliver recruitment communications and materials tailored to diverse student audiences.
Collaborate across units to support integrated student success strategies and resolve cross-functional issues.
Participate in committees or workgroups representing Honors College needs and priorities.

Minimum Qualifications

Bachelor’s degree and 3 years of related professional experience in student engagement, advising, or higher education coordination; or Master’s degree and one year of related professional experience in student engagement, advising, or higher education coordination
Demonstrated ability to use technology to manage workflow and communications.
Demonstrated success in building supportive relationships with students that contribute to student engagement, persistence, and sense of belonging in a higher education setting
Experience using student data and relationship-based practices to identify student needs and implement interventions that improve student outcomes and retention
Knowledge of advising theory, policy interpretation, and data use
Experience supporting fiscal operations, including budget monitoring, purchasing processes, and adherence to institutional and regulatory compliance requirements
Ability to work with students from culturally diverse backgrounds

Preferred Qualification

Master’s degree in higher education, student affairs, counseling, or a related field
Demonstrated experience designing and implementing student success, retention, or engagement initiatives
Experience using data analytics, dashboards, or assessment tools to inform program improvement and student success strategies
Experience contributing to or leading assessment efforts, including developing reports and applying findings to practice
Demonstrated ability to coordinate programs or events that support student engagement, leadership development, and community building
Knowledge of honors education, experiential learning, or undergraduate enrichment programming
Experience managing budgets or financial accounts in a higher education or public sector environment
Experience supervising student employees or graduate assistants

Other Requirements

Working conditions are primarily on campus. Some travel, including occasional overnight travel, may be required to other sites for events or activities. Some evening and weekend work will be required .

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Lifting/moving presentation and/or marketing materials, up to 40 pounds, may be required .

Please note that successful applicants must be eligible to work in the United States on or before the effective date of appointment. Eligibility includes being a U.S. citizen or national, a lawful permanent resident, or a foreign national authorized to work in the U.S. without the need for employer sponsorship. Employees must maintain work authorization without sponsorship for the duration of their appointment.

Documents Needed to Apply

Resume/CV
Cover Letter
Unofficial Transcripts

Work Shift (Hours / Days of work)
8:00am-4:30pm Monday-Friday

About

St. Cloud State University serves close to 10,000 students and is committed to providing accessible, high-quality education that prepares graduates for meaningful careers and lifelong success. Located along the Mississippi River in St. Cloud, Minnesota, SCSU combines personalized support, applied learning, research, and community engagement to create opportunities for students, employees, and the region. With more than 133,000 alumni worldwide, SCSU continues to make a lasting impact through education, innovation, and service.

St. Cloud State University is committed to creating an inclusive and welcoming environment that values the unique contributions of all students, faculty, staff, and community members. We recognize that welcoming a variety of perspectives, experiences, and backgrounds strengthens our teaching, learning, research, and service mission. We encourage applications from individuals who share our commitment to student success, belonging, and excellence.

Employment for this position is covered by the collective bargaining agreement for the Minnesota State University Association of Administrative and Service Faculty (MSUAASF) which can be found at: https://www.msuaasf.org/

St. Cloud State University is committed to excellence and actively supports cultural diversity. To promote this endeavor, we invite individuals who contribute to such diversity to apply, including minorities, women, LGBTQIA+, persons with disabilities and veterans. St. Cloud State University does not discriminate on the basis of race, sex, color, creed, religion, age, national origin, disability, marital status, status with regards to public assistance, sexual orientation, gender identity, gender expression, or status as a U.S. veteran. The Interim Title IX coordinator at St. Cloud State University is Andrea Rooney. For additional information, contact the Office of Institutional Equity & Access, (320) 308-5123, Admin. Services Bldg. Rm 121

Benefits Information

At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.

To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.