Medical Virtual Assistant (HIPAA-compliant)

Industry: Healthcare / Wellness Coaching

Job Type: Part-Time

About the Role

Were looking for a proactive and highly organized Medical Virtual Assistant to support a growing wellness-focused healthcare practice. The ideal candidate is fluent in English, experienced in patient communication, and tech-savvy with digital tools commonly used in modern healthcare and wellness coaching.

Key Responsibilities

Patient Coordination

• Follow up with patients after bookings
• Provide timely and professional support via phone (Spruce or RingCentral)

Scheduling & EMR Management

• Manage provider schedules using Practice Better
• Coordinate calendar availability (must be online 10 AM 2 PM EST)

Email Marketing

• Create and manage email sequences
• Design and send campaigns using Flodesk

Social Media Support

• Design engaging graphics with Canva
• Schedule and post content to Instagram
• Respond to messages and comments to boost engagement

Required Experience & Tools

• Fluent spoken English (for real-time communication)
• Experience with Practice Better (EMR platform)

Proficient with Spruce or RingCentral

• Skilled in Flodesk (email automation)
• Canva for social media design
• Instagram content management and engagement

Preferred Qualifications

• HIPAA-compliant work practices
• Background in wellness coaching or healthcare
• Tech-savvy, detail-oriented, and self-motivated

Schedule

Part-Time: MondayFriday, 10 AM 2 PM EST

Potential for additional hours as the role grows

To Apply

• Please submit your resume and a portfolio of relevant experience and availability.
• Apply here: https://forms.gle/VBxSkdprK8PoxR3h9