TikTok AI Content Admin

TikTok AI Content Admin – Job Requirements Document

Position: Overseas Virtual Assistant & AI Content Production Specialist

Location: Philippines (or similar timezone; afternoon/evening EST overlap required)

Employment Type: Independent Contractor / Hourly (with path to fixed monthly retainer)

Initial Hours: 20–30 hours/week

Time Zone: EST afternoon/evening overlap required (flexible scheduling permitted)

I. ROLE OVERVIEW

This is a hybrid operations & content production role supporting a new AI-generated TikTok content initiative. The hire will own the back-end creation and workflow management for AI-generated short-form video content, while also providing general virtual assistant support. This role is critical to scaling from 1 video/day to 5+ videos/day within the first 90 days.

Success in this role means: Delivering high-quality, on-brand video content at increasing velocity, establishing documented processes that can be delegated and scaled, and maintaining flawless deadline adherence while supporting the broader business operations.

II. PRIMARY RESPONSIBILITIES (80% of time allocation)

A. TikTok AI Content Production

1. Creative Intake & Coordination

• Monitor Notion/Google Doc and Slack for creative briefs and content direction from partners (Luke & Noah, via James/Roger)
• Clarify requirements when needed; ask clarifying questions immediately to prevent rework
• Organize incoming creative direction by product, format, hook style, and posting priority
• Maintain a running log of all active projects and their status in ClickUp

1. Prompt Engineering & AI Video Generation

• Develop reusable AI prompts for Sora and/or NanoBanano based on creative direction
• Test both AI tools (and others as needed) to determine quality, speed, and cost-effectiveness
• Generate video clips using the selected AI tool(s); prioritize quality and brand alignment
• Document what prompts work best, what doesn't, and iterate based on feedback
• Manage paid accounts for Sora and NanoBanano; track usage and costs

1. Video Editing & Assembly (CapCut)

• Use CapCut to compile, edit, and stitch multiple AI-generated clips into final TikTok videos
• Ensure videos meet platform specifications (format, duration, aspect ratio, etc.)
• Match creative direction exactly (hook placement, pacing, visual flow, etc.)
• Maintain consistent branding and visual style across all videos

1. Quality Assurance & Revisions

• Review finished videos against creative briefs and Luke/Noah's format guidelines
• Self-QA before submitting to James/Roger for approval (minimize revision requests)
• Incorporate feedback quickly and efficiently; turnaround on revisions 24 hours
• Aim for 95%+ approval rate on first submissions

1. File Management & Delivery

• Organize and store all raw files, prompts, and finished videos in Dropbox/Google Drive with clear naming conventions
• Deliver finished videos to partners (Luke & Noah) via agreed-upon storage system (Dropbox, Google Drive, etc.)
• Maintain a master file index so content is easily retrievable and auditable
• Ensure all deliverables are backup-protected and never lost

1. Process Documentation & SOP Development

• Document the evolving workflow as you execute (what works, what doesn't, timeline, tool costs, etc.)
• Create Standard Operating Procedures (SOPs) for video creation so tasks can be delegated
• By end of Month 1: Have a working SOP for the entire video creation workflow
• By end of Month 2: Train a junior video editor/producer on the SOP (if workload scales as expected)
• Continuously improve and refine SOPs based on feedback from James, Roger, Luke & Noah

1. Performance Analysis & Iteration

• Receive weekly performance feedback from Luke & Noah (engagement rates, watch time, audience response, etc.)
• Translate feedback into actionable prompt and format adjustments
• Test new variations and document what resonates with the audience
• Help identify trends in what content performs best to inform future creative direction

1. Tool & Platform Management

• Maintain access to and proficiency with CapCut, Sora, NanoBanano, ClickUp, Slack, Notion/Google Docs, and Dropbox/Google Drive
• Stay updated on new AI video generation tools; test and recommend improvements
• Manage subscriptions, licenses, and paid accounts; notify James/Roger of costs and ROI
• B. General Virtual Assistant Responsibilities (20% of time allocation)

1. Calendar & Schedule Management

• Manage James & Roger's calendars (scheduling meetings, coordinating across time zones)
• Send meeting reminders and prepare meeting agendas
• Coordinate with Luke, Noah, and other partners on scheduling

1. Email & Communication Support

• Monitor and organize email inboxes; flag urgent messages for immediate response
• Draft routine emails on behalf of James & Roger (approvals, updates, follow-ups)
• Manage email threads to keep conversations organized and on track
• Respond to non-urgent inquiries with pre-approved templates

1. Administrative Coordination

• Maintain shared documents (Notion, Google Docs) for project tracking and team alignment
• Create and distribute weekly status reports summarizing content output and metrics
• Support any ad-hoc operational tasks (scheduling, data entry, file organization, etc.)

Outcome Success Metrics

• Zero missed deadlines across all 90 days (automatic termination if deadline is missed)
• Positive feedback from Luke & Noah on content quality and format adherence
• Established, documented SOPs that enable delegated video production
• Demonstrated ability to learn new tools quickly and iterate based on feedback
• IV. REQUIRED SKILLS & EXPERIENCE

Must-Haves (Non-Negotiable)

• Fluent English (written and spoken) — you will communicate daily with James, Roger, Luke, Noah, and collaborate across time zones
• Marketing background — understanding of social media strategy, audience engagement, content formats, and what drives engagement on platforms like TikTok
• Video editing experience — ideally with CapCut, but willingness to master it if you haven't used it before
• Experience with AI tools — comfort using generative AI tools (text, image, or video); ability to learn new AI platforms quickly
• Zero-tolerance deadline commitment — you understand that missed deadlines will result in immediate termination; timeliness is non-negotiable
• Fast learner — comfort with ambiguity in the pilot phase; ability to figure things out quickly without hand-holding

Nice-to-Haves

• Prior experience with Sora, NanoBanano, or similar AI video generation tools
• Experience with ClickUp or similar project management platforms
• Familiarity with TikTok's algorithm and content best practices
• Experience managing multiple projects simultaneously
• Prior VA or operations experience

What You Should NOT Have

• Inconsistent work patterns or history of missed deadlines
• Poor written communication skills (typos, unclear messaging)
• Resistance to feedback or iteration
• Tendency to work in silos without communication
• V. TOOLS & TECHNOLOGY ACCESS
• You will be provided: Access credentials, login information, and onboarding on each tool during Week 1.
• VI. REPORTING & COMMUNICATION

Daily Communication

Slack standup: Post a brief end-of-day update in the project Slack channel by 6 PM EST (or end of your shift)

• Videos completed that day
• Revisions in progress
• Blockers or questions for James/Roger
• Estimated output for next day

Weekly Sync

• Weekly meeting: 30-minute sync with James & Roger every Monday (or agreed day) at a time that works for afternoon/evening EST
• Agenda: Review weekly metrics, discuss feedback from Luke/Noah, address any blockers, prioritize tasks for the coming week, report on SOP progress
• Alternative: Detailed written weekly report if real-time meeting doesn't work (video walkthrough of metrics + status)

Ad-Hoc Communication

• Questions / blockers: Use Slack for immediate questions; expect response within 2 hours during overlap window
• Urgent issues: WhatsApp or direct call if something is blocking video delivery
• VII. COMPENSATION & GROWTH PATH
• Initial Phase (Months 1–3)
• Compensation: Hourly rate (amount TBD based on candidate)
• Target hours: 20–30 hours/week
• Payment: Processed weekly or bi-weekly (to be confirmed)

Transition to Fixed Retainer (Month 3+)

• If Month 1–3 targets are met and quality is consistent, compensation will convert to a fixed monthly retainer
• Retainer amount will be based on: hours worked, quality metrics, and proven ability to scale
• This provides you with salary stability and the employer with predictable costs

Leadership & Growth Track

• Month 2–3: Begin mentoring and training junior video editors/producers
• Month 3+: Potential to manage a small team (1–2 junior producers), with corresponding increase in compensation
• Ongoing: As TikTok channel grows and business scales, your role scope and compensation will expand accordingly

Performance Bonus Opportunity (Future)

Once proven track record is established (Month 3+), potential for performance bonuses tied to

• Content volume milestones (e.g., 500 videos/month)
• Quality metrics (approval rates, audience engagement)
• Process improvements that increase team efficiency
• VIII. TRAINING & ONBOARDING

Week 1: Tool Setup & Onboarding

• Monday: Meet James & Roger; review this job requirements doc; get access to all tools
• Tuesday–Wednesday: Hands-on tutorials for CapCut, Sora/NanoBanano, ClickUp, Slack, file storage

Thursday–Friday: Watch required training courses

Creator Forge 6-Hour Course

(understand TikTok content creation best practices)

Noah Mastermind Content

• (Luke & Noah's content format & strategy)
• Week 2–3: Pilot Videos & Process Learning
• Create 3–5 pilot videos under close feedback from James
• Learn Luke & Noah's exact format preferences and approval criteria
• Document your process (what works, what doesn't)
• Establish your workflow rhythm

Week 4: SOP Documentation

• Finalize and document the complete video creation workflow
• Create templates for prompts, file naming, folder structure, etc.
• Prepare to train a junior team member (for Month 2+)

Ongoing Learning

• Weekly feedback sessions with James/Roger to refine technique
• Monthly review of emerging AI tools and platform updates
• Continuous iteration based on performance data from Luke & Noah
• IX. NON-NEGOTIABLE EXPECTATIONS

Deadline Adherence (Critical)

Missed deadlines will result in immediate termination. This is a zero-tolerance expectation. If you cannot commit to delivering videos on the agreed-upon schedule, this role is not for you. We are building a business that depends on consistent, predictable content output. Reliability is everything.

If you foresee a delay, communicate immediately (same day) via Slack/WhatsApp

No surprises on delivery dates

This expectation applies from Day 1

Communication & Responsiveness

• Be online during the agreed afternoon/evening EST overlap window (flexible but consistent)
• Respond to Slack messages within 2 hours during overlap
• Participate in weekly syncs on time, every week
• If you need to take time off, request it at least 1 week in advance

Quality & Attention to Detail

• Videos must meet Luke & Noah's creative specs 95%+ of the time
• Self-QA before submitting (minimize revision requests)
• Follow file naming conventions and organizational systems precisely
• Document your work clearly so others can follow your process

Continuous Improvement Mindset

• Ask for feedback; implement it quickly
• Experiment with new prompts and formats; test what resonates
• Identify and propose process improvements (faster turnaround, better quality, lower costs)
• Stay curious about TikTok trends and AI tool improvements

Ethical & Professional Conduct

• Maintain confidentiality of all business strategy, partner relationships, and proprietary processes
• Be professional in all written and verbal communication
• Represent the company well in interactions with Luke, Noah, James, and Roger
• Flag any concerns or blockers immediately; don't let problems fester
• X. WHAT SUCCESS LOOKS LIKE

By the end of Month 1, you will have

• Mastered CapCut, Sora/NanoBanano, and the full content creation workflow
• Delivered 15–20 high-quality videos that meet Luke & Noah's standards
• Established a documented SOP that someone else could follow
• Built rapport with James, Roger, Luke, and Noah
• Hit 100% deadline adherence

By the end of Month 3, you will have

• Scaled to 5+ videos/day without compromising quality
• Trained and mentored 1–2 junior producers
• Transitioned to a fixed monthly retainer
• Become an indispensable part of the team
• Positioned yourself for growth and expanded responsibilities
• XI. NEXT STEPS
• Share this doc with your candidate
• Schedule a call to review expectations and answer questions
• Conduct a trial project (create 2–3 sample videos based on Luke/Noah's format; assess quality, speed, communication)
• If approved: Onboard in Week 1 per the timeline above
• Apply now

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TikTok AI Content Admin