Warehouse Clerical Professional

Key Responsibilities

• Payment Processing: Post incoming payments, wire transfers, checks, cash, and credit cards to the appropriate customer accounts.
• Billing & Invoicing: Create and issue accurate invoices detailing products, services, sales tax, and payment terms. Manage RMAs for returned products and ensure inventory accuracy.
• Credit Checks: Assist in evaluating the creditworthiness of new buyers and updating credit limits.
• Collections: Monitor outstanding balances and proactively communicate with clients to secure overdue payments.
• Account Reconciliation: Regularly balance the A/R ledger to ensure all payments are accurately credited.
• Dispute Resolution: Investigate billing errors, process refunds or adjustments, and resolve discrepancies.
• Reporting: Compile data for month-end close and generate aging reports regarding the status of receivables.
• Audit Assistance: Provide necessary documentation and support for external financial audits.
• Record Keeping: Maintain organized digital and physical files for all transactions and payment histories.

Requirements

• Software Proficiency: Experience with accounting software (e.g., QuickBooks, SAP, TurningPoint) and Microsoft Excel.
• Industry Skills: A foundational understanding of accounting principles, fair credit practices, and basic collection regulations.
• $ 16.00 - $24.00 hourly
• 401(k) plan
• Health insurance
• Dental and vision coverage
• Paid vacation