About The Role

The Manila Supply Chain Unit (MSCU), being part of the Supply Chain Division (SCD), based at Global Shared Services Center (GSSC) in Manila, provides advisory, back-office, global warehouse operations and field procurement support services for IOM projects implemented worldwide. MSCU plays an important role by performing the Procurement Process Review function before contracts are awarded, ensuring that IOM regulations are applied and adhered to in procurements conducted by Missions and Offices around the world. Among others, MSCU provides guidance and advice on IOM’s procurement policy, e.g., it assists missions in developing procurement strategies, reviewing solicitation documents, proposals and contracts, manage risks, etc.

The position is located within the Logistics and Warehousing Services Team of the Manila Supply Chain Unit. Under the direct supervision of the Senior Supply Chain Associate (Team Lead) and the overall supervision of the Senior Supply Chain and Procurement Officer, MSCU Head, the Supply Chain Associate – Warehousing and Logistics will be responsible for providing logistics, warehousing and supply chain support services in support of IOM operations worldwide.

The successful candidate will assist in the planning and implementation of logistics activities; support coordination with internal stakeholders, service providers and relevant counterparts; assist in contract and procurement-related processes; and provide procedural support to IOM Missions and Offices in accordance with established IOM policies, procedures and supply chain best practices.

Draft and assist in the logistics plans and other documents supporting the implementation of logistics operations as directed.
Provide Logistics support on timely and cost-effective methods with MSCU Procurement and Global Stocks Operations for delivery of IOM shipments.
Liaise with transport providers in filing claims, whenever necessary.
Receive information on logistics contracts in coordination with MSCU Procurement and assist in analysing and generating statistics for review by the Senior Supply Chain Associate (Team Lead) and MSCU Unit Head.
Assist in giving procedural advice to IOM Missions and Offices on logistics taking into consideration the latest IOM’s procurement policies, procedures and best practices.
Serve as the primary point of contact between internal teams, freight forwarders, and customs authorities.
Assist the Senior Supply Chain Associate (Team Lead) by providing inputs to professional logistics-related training and development activities and assist in the dissemination of supply chain best practices to missions worldwide.
Assist and contribute to the development and updating of quality control mechanisms, SOPs, guidelines, and provide inputs onproceduralimprovements aimed at strengthening internal controls withinlogistics operations.
Perform buyer functions for the respective commodity or otherwise, as required by MSCU Head
Undertake duty travel (TDY) for field mission’s training and/or Logistics and Insurance assistance, as required.
Perform such other relevant duties as may be assigned.

EDUCATION

Bachelor’s degree in Business Administration, Accounting or any related field from an accredited academic institution with three (3) years of relevant professional experience; or
High School diploma with five (5) years of relevant professional experience; and
Trainings, diploma courses on procurement (at least CIPS Level 2 or similar), logistics and cargo insurance is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

Experience in logistics, supply chain operations, procurement, warehousing, or a related field.
Experience supporting logistics coordination, procurement processes, contract administration, or supply chain activities; and experience preparing reports, analysing operational data, and maintaining records; and
Experience working in an international, governmental, or multinational organization is desirable.

SKILLS

Knowledge of supply chain, logistics, warehousing, and freight forwarding operations;
Strong analytical and problem-solving skills with attention to detail;
Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint; knowledge of Power BI is an advantage;
Ability to organize and prioritize multiple assignments and deliver results within established timelines; and
Effective communication and teamwork skills, with the ability to work collaboratively across multicultural environments.

Required Competencies

IOM’s competency framework can be found at this link . Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values

Inclusion and respect for diversity : Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency : Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism : Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage : Demonstrates willingness to take a stand on issues of importance.
Empathy : Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

Teamwork : Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results : Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge : Continuously seeks to learn, share knowledge and innovate.
Accountability : Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication : Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here ). The online tool also allows candidates to track the status of their application.
No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies .