Development Associate, Donor Engagement and Grants

Apple Tree Dental is a nationally recognized, innovative non-profit group practice committed to delivering comprehensive, high-quality dental care to patients of all ages and abilities. We serve communities both at our Centers for Dental Health and through mobile and on-site services in long-term care and assisted living facilities, Head Start centers, group homes, and schools.

The Development Associate, Donor Engagement and Grants supports the organization’s fundraising and development efforts by providing coordination, donor stewardship, donor communications, and development administrative support. The position helps maintain strong relationships with donors and funding partners, ensures accurate and timely development records, and assists with fundraising campaigns, grant activities, special events, and other initiatives that advance Apple Tree Dental's mission and financial sustainability.

Key Responsibilities

Grant Writing, Management, and Reporting

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Work closely with organization program managers, administrators, and other stakeholders to gather and compile information and data pertaining to Apple Tree’s programs and initiatives to create/write grant proposals and reports.

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Track grant application and reporting due dates; assess data needed for each funder and prepare material to complete the applications and reports.

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Prepare and submit timely and accurate funding reports to grantors and key stakeholders, detailing the use and impact of funds through stories and statistics.

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Manage the grant reporting process, maintaining a system to track grant reporting deadlines and requirements, and monitoring awarded grant project objectives and timelines.

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Monitor grant-funded projects for compliance with grant terms, timelines, and outcomes.

Donor Cultivation and Stewardship

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Plan and execute fundraising campaigns targeting corporate donors, foundations, and individual donors. This will include annual appeals, online giving campaigns, or specific initiatives aligned with Apple Tree's mission.

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Work with the Communications Team to create and support the creation of written materials including donor communications, appeals, and public outreach.

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Work with Leadership to support Board of Directors fundraising efforts.

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Help maintain and enhance relationships with existing funders, sponsors, and donors.

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Identify new funding opportunities and corporate sponsors. Conduct research on potential donors, sponsors, and funding opportunities.

Donor Database and Gift Operations

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Manage or support the implementation and maintenance of electronic grant management systems.

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Maintain accurate and detailed records of donors in the CRM donor management system. This includes tracking contributions, communications, and any relevant information to personalize interactions.

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Proficient at creating donor reports, campaigns, and promotions using the CRM donor management system.

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Implement systems for evaluating and analyzing the success of CRM donor data and other development programs to identify trends and inform future fundraising strategies.

Event Planning and Execution

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• Responsible for planning, coordination, and implementation of fundraising events, tours, and site visits to enhance donor engagement and support.
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• Work closely with the Communications Team to plan, promote, and follow up on fundraising events.
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• Represent the organization at community outreach events, as needed.

Fundamental expectations of persons in this position include (but are not limited to)

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• Passion and willingness to fully embrace and embody Apple Tree Dental’s mission, vision, and values
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• Willingness to engage in continuous learning and professional development for the fundraising field
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• Self-starter with the ability to multi-task and to work both independently and with specific direction
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• Strong communication, writing, and interpersonal skills
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• Detail-oriented with excellent organizational abilities
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• Ability to provide technical assistance and training to others
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• Exceptional organizational and project management skills
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• Advanced computer skil ls in Microsoft Office products

Requirements

• A minimum of three to five years ’ experience in nonprofit development.
• A bachelor’s degree or an equivalent of 10+ years of experience is strongly preferred.

Additional Expectations

• Listens to, understands and appropriately responds to patient/customer needs. Meets the reasonable needs of all patient/family/customer groups and improves overall customer satisfaction.
• Demonstrates professional behavior with his/her work. Complies with personnel and departmental policies. Supports and participates in quality improvement activities.
• Works actively with others to get the job done. Consistently exhibits courteous behavior/actions, including maintaining a positive attitude.
• Supports and participates in changes and discussions regarding work practices.
• Acts and speaks respectfully regardless of the presence or absence of the person. Frequently offers praise to others for doing a good job. Listens to and respects the opinions of others and maintains confidentiality.
• Demonstrates enthusiasm and commitment towards personal growth and development; completes and attends mandated educational courses. Maintain current licensure and certifications, if applicable. Attends and participates in departmental meetings, and if unable to attend proactively asks or gathers missed information.
• Addresses issues in a courteous and respectful manner. Maintains the same standard for all patients/families and co-workers. Supports co-workers and patients/families in a positive manner.
• Follows safety practices. Identifies problems and works to resolve safety issues as they occur and in accordance with policy, asking for assistance when necessary. Helps and teaches others.

Physical Demands

• Prolonged sitting may be required.
• Must be able to perform physical movements/motions with the degree of mobility, manual dexterity and hand-eye coordination normally associated with office tasks on a frequent, repetitive basis.
• The ability to distinguish letters and symbols.
• The ability to utilize telephones, computers, keyboards and copiers is required.
• Must be able to work under stressful conditions, and tolerate irregular hours when required.
• Ability to lift up to 20 lbs. is required.
• Manual dexterity is needed for using a calculator, adding machine and keyboard

Why Join Us?

• Meaningful Work – Make a difference in a mission-driven, patient-centered practice.
• Professional Growth – Gain valuable experience in a supportive team environment.
• Inclusive Workplace – Work in a welcoming setting where all contributions are valued.