Executive Assistant, Engineering & Project Management

[What the role is]

To provide secretarial support to Divisional Director, Engineering & Project Management, to Divisional Director, Architecture & Land Planning and to Assistant Chief Executive Officer, Integrated Development & Operations Group. To provide administrative support for the Engineering & Project Management Division.

[What you will be working on]

1. Provide all personal administrative support to Divisional Director, Engineering & Project Management, to Divisional Director, Architecture & Land Planning and to Assistant Chief Executive Officer, Integrated Development & Operations Group. Duties include but not limited to the following:

• Calendar management and scheduling of meetings
• Travel and claims arrangement
• Taking notes of meeting and filing of notes/minutes
• Co-ordination of Engineering & Project Management divisional staff activities

1. Collation and managing on a monthly basis for Engineering & Project Management Division:

• Divisional staff assignment roster
• Formatting of slides for divisional updates
• Monitoring of divisional staff’s report submissions to the Divisional Director

1. Management of project documentation from internal and external stakeholders for Engineering & Project Management Division.
2. Management of office stationery and provision of work site gears for Engineering & Project Management Division.
3. Co-ordination of divisional staff activities for Engineering & Project Management Division.
4. Any other roles/projects as may be assigned by Divisional Director, Engineering & Project Management Division.

[What we are looking for]

• Highly organized individual, proactive and able to work independently
• Proficient with Microsoft office applications
• Service-oriented with the ability to multi-task
• Excellent communication and interpersonal skill
• Degree or Diploma with at least 3-5 years of relevant experience

We regret that only shortlisted candidates will be notified.