Executive Assistant to Founder (Jewelry Experience) (021-703)

Looking for Philippines-based candidates

Job Role: Executive Assistant to Founder

Work Schedule: 9:00 am to 6:00 pm Melbourne time, Monday to Friday, with occasional Saturday support and flexibility for additional hours where required by the work.

Engagement type: Employer of Record (EOR)

Compensation range: $1,500 AUD - $1,800 AUD / Monthly | $2,000 - $2,500 for candidates with genuine expertise in using AI for Executive Assistant work

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is

Our client is a dynamic and forward-thinking entrepreneur managing a diverse portfolio of ventures across luxury retail, real estate development, and strategic investments.

Role Overview

This is not a standard admin VA role. This is a high-trust, founder-facing Executive Assistant role for a fast-moving business owner operating across jewelry, property, and other ventures. The right candidate must be highly organised, proactive, calm under pressure, excellent with follow-up, and able to create structure from a high-volume, fast-changing workflow. This person will help manage execution, communication, reminders, priorities, and day-to-day coordination across both business and selected personal matters.

Key Responsibilities

• Manage calendar, meetings, reminders, and scheduling
• Manage inboxes, flag priorities, and draft replies
• Track tasks, follow-ups, deadlines, and loose ends without needing repeated reminders
• Convert rough voice notes, WhatsApp messages, and unstructured instructions into clean action lists and next steps
• Coordinate with staff, suppliers, service providers, and external contacts
• Prepare daily and weekly summaries of what is pending, completed, urgent, and blocked
• Help organize business and personal admin
• Assist with travel planning, appointments, bookings, and coordination where required
• Prepare clean reports, trackers, and dashboards
• Chase people and keep matters moving
• Support the founder in maintaining structure, accountability, and execution consistency
• Use AI tools intelligently to improve speed, organisation, drafting, summaries, and productivity
• Use AI tools such as ChatGPT intelligently to help draft, redraft, improve, summarise, and analyse correspondence and documents
• Read AI-generated drafts carefully, edit them properly, add or remove points, change tone or strategy where required, and keep refining them until the desired objective is achieved
• Assist with drafting formal letters, negotiation responses, and structured communications based on the outcome required
• Connect the dots across different facts, messages, and documents rather than simply following instructions mechanically
• Support negotiation processes by understanding the commercial objective, using AI to test different approaches, and helping prepare stronger responses
• Review letters, agreements, and other documents and understand their structure, key issues, and intended outcome

Requirements

Required Skills and Qualifications

Proven experience as an Executive Assistant or supporting a founder/senior executive

Working with Jewelries or Jewelry industry

CRM, sales/admin coordination, or process-building experience

Social Media Management and lead generation experience

Strong reasoning ability, good judgement, organisational skills, initiative, and attention to detail

Ability to work with a fast-paced, unstructured environment

Strong reasoning, judgement, and problem-solving ability

Comfortable with legal-style documents and structured communication

Proficient in using AI tools in a strategic and thoughtful way

Reliable remote setup with strong internet and backup

Ability to refine drafts and negotiation positions until they are commercially and practically effective

The right candidate must be genuinely strong in using multiple AI tools and must have a proven track record of using AI in a practical, high-level way for executive assistant work. This includes drafting, redrafting, summarising, document review, communication, prioritization, workflow support, research, and refining output until it achieves the required objective.

Nice to Have

• Experience supporting multiple businesses
• Background in high-end, premium, or service-oriented environments
• Experience handling confidential or sensitive matters

What Success Looks Like

• The founder becomes more organized, efficient, and less reactive
• Follow-ups are consistently managed and nothing falls through the cracks
• Communication is clear, structured, and outcome-driven
• The assistant operates as a proactive force multiplier, not a passive support

Work Arrangement & Expectations

This is a remote role that will be set up via an Employer of Record (EOR) service.

To ensure alignment and transparency, successful candidates will be expected to

Disclose any existing ongoing roles or client work

Reflect this engagement on their LinkedIn profile

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At Hunt St we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.