About The Role

Organizational Summary

Business and Finance Shared Services (BFSS) is a specialized unit within the University of South Florida’s Office of Business and Finance. Our mission is to empower USF’s success by performing accurate and efficient transaction processing guided by a steadfast commitment to compliance and process enhancement. BFSS serves as a "trusted partner" to the university community, providing expert support in areas such as travel, purchasing, PCard, contracts, accounts receivable, and USF Foundation transactions.

By operating as the university's "easy button," our teams leverage their collective expertise to streamline financial workflows, ensure rigorous adherence to the separation of duties, and navigate complex approval channels. This collaborative approach optimizes resource management and ensures fiscal stewardship, allowing USF’s colleges and units to focus on their core missions of student success, research excellence, and community engagement. BFSS strives to be a national model for innovation, collaboration, and effective data-driven decision-making in higher education financial services.

Primary Purpose

The Finance Specialist I serves as an entry-level professional and trusted financial services partner within the Business and Finance Shared Services (BFSS) department. Dedicated to mastering university financial operations, this role functions as a subject-matter expert in-training, leveraging a structured Canvas-based curriculum and hands-on experience to ensure all transactions are processed with the highest standards of efficiency, accuracy, and policy compliance.

Under the guidance of a supervisor, the incumbent performs professional-level exploratory work to facilitate a "smooth journey" for financial requests through the university’s complex approval channels. As a key link in the university’s separation of duties framework, the Finance Specialist I reviews request packages for completeness, ensures alignment with funding source intent, and prepares documentation for official university and Foundation oversight.

Operating under the "easy button" philosophy, the Specialist is responsible for becoming a process expert in 1–2 primary focus areas while proactively supporting USF’s mission of student success and research excellence through innovation, collaboration, and a steadfast commitment to continuous improvement.

Financial Transaction Stewardship & Compliance

Facilitate the end-to-end processing of financial requests, ensuring all submissions include a clear business purpose, correct funding sources, and appropriate supporting documentation.
Interpret and apply complex university and state policies to verify that requests for travel, purchasing, and PCard transactions are in full compliance before moving to the next approval stage.
Execute specialized financial tasks within 1–2 primary focus areas (e.g., Travel, Purchasing, or PCard) while maintaining proficiency in tertiary areas as defined by the BFSS career ladder.
Review request packages for completeness and accuracy, acting as the initial check for policy alignment to protect university and Foundation assets.
Coordinate travel logistics and expense report preparation, leveraging expertise to ensure a "smooth journey" through the university's approval channels.

Data Integrity & Transactional Reporting

Compile and organize data for transactional reporting, including transaction counts and spend metrics, to support the department's data-driven decision-making.
Analyze departmental financial transactions to ensure accurate record-keeping and alignment with the University's fiscal responsibility goals.
Assist in the preparation of ad hoc reports and spreadsheets used by management to track Service Level Agreement (SLA) performance.

Stakeholder Collaboration & "Easy Button" Service

Engage in proactive daily interaction with faculty, staff, and students, serving as a responsive and respectful point of contact for financial inquiries.
Collaborate with BFSS team members and university agencies (e.g., Travel, Purchasing, USF Foundation) to resolve issues and streamline the approval workflow.
Participate in continuous improvement initiatives by identifying process bottlenecks and recommending enhancements to optimize enterprise efficiency.
Other Duties:
Perform other duties as assigned.

Minimum Education & Experience

Primary Requirement: Bachelor’s degree in finance, Accounting, Business Administration, or a related field; OR
Equivalency (SB 1310): A high school diploma and four (4) years of directly related professional experience in financial services, business administration, or a similar field.
Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Experience: 0–2 years of professional experience, with a demonstrated ability to navigate complex digital platforms and interpret organizational policies.

Preferred Qualifications

Career-Oriented Mindset: Individuals seeking to transition from entry-level roles into a formalized professional career path in higher education administration.
Exceptional Communication: Prior experience in teaching, retail, or high-volume customer service where the ability to translate and explain complex information was a primary responsibility.
Aptitude for Structured Learning: A self-motivated desire to master new systems and processes, specifically through a commitment to completing the BFSS training curriculum.
Collaborative Spirit: A proven track record of working effectively within a team to achieve shared goals and building trust with stakeholders.
Analytical Curiosity: Recent graduates or professionals who demonstrate a strong interest in the "why" behind financial policies and a desire for continuous process improvement.

Knowledge, Skills & Abilities

Structured Learning & Adaptability: Proficient in navigating formalized training environments (such as Canvas) and demonstrating a self-motivated commitment to mastering new systems, policies, and financial workflows.
Instructional & Explanatory Skills: Ability to interpret complex university policies and translate them into clear, actionable guidance for faculty, staff, and students.
Process Expertise Development: Demonstrated aptitude for achieving subject-matter expertise within 1–2 primary focus areas and the agility to develop at least one tertiary focus.
Exploratory Professionalism: Willingness to work across various business processes to identify organizational fit and operational improvements while maintaining a career-oriented growth mindset.
"Easy Button" Customer Service: A strong orientation toward building trust and providing prompt, respectful, and professional service to simplify the financial journey for all university stakeholders.
Analytical & Fiscal Stewardship: Detail-oriented with the ability to analyze financial data for accuracy and ensure the responsible stewardship of university and Foundation funds.
Collaborative Communication: Excellent interpersonal skills with the ability to foster solid relationships across diverse university departments and work effectively within a team structure.

Working Conditions

Environment – Typical indoor environment/office setting.
Physical Requirements – climbing, standing, stooping, and/or typing; Ability to lift up to 20lbs as needed.