About The Role

Taylor Management Company is seeking a professional, organized, and personable Full-Time On-Site Community Administrator for a condominium community located in Morris Plains, New Jersey.

The ideal candidate will be highly organized, dependable, and comfortable working directly with residents, vendors, the Community Manager, and Board members in a busy on-site environment.

Responsibilities Include

Serve as a primary point of contact for residents and respond to general inquiries
Answer phones, emails, and resident correspondence in a professional and timely manner
Assist the Community Manager with day-to-day community operations
Prepare and process work orders and follow up with vendors and residents
Maintain community records, files, correspondence, and administrative documentation
Assist with resident notices, mailings, meeting materials, and community communications
Coordinate vendor access, appointments, and scheduling as needed
Track maintenance requests and outstanding items through completion
Assist with homeowner account inquiries and general administrative matters
Provide administrative support for Board and community meetings
Maintain a professional and welcoming on-site management office

Qualifications

Prior administrative or customer service experience required
Condominium, HOA, property management, or real estate experience preferred
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Ability to manage multiple priorities and follow through on open items
Professional and courteous when dealing with residents, Board members, and vendors
Proficient with Microsoft Outlook, Word, and Excel
Comfortable learning property management software and other office systems
Ability to work independently while supporting the Community Manager