About The Role

Help ensure investment funds operate with strong governance, accurate reporting, and high-quality service delivery. You will play a key role in overseeing external fund administrators and coordinating critical reporting and audit activities. This is a highly collaborative role partnering across investment, risk, legal, compliance, and product stakeholders. If you enjoy improving processes while operating in a well-controlled environment, this role offers meaningful impact and growth.

Job summary

As a Fund oversight and reporting specialist in the Product Administration team, you will oversee day-to-day fund administration services delivered by external vendors to support a broad range of pooled investment vehicles. You will coordinate reporting cycles, strengthen controls, and help ensure accurate and timely financial and regulatory reporting. You will partner closely with stakeholders across investment, risk, legal, compliance, product development, and client service. You will also identify opportunities to streamline and automate oversight and reporting activities.

Job responsibilities

Oversee external fund administration vendors to ensure agreed service levels, controls, and quality standards are consistently met
Coordinate financial reporting cycles, including disclosures, control procedures, and administrative deliverables supporting governance and certification processes
Partner with vendors and auditors to plan, execute, and track audit activities and requests through completion
Review fund financial statements and support internal and external audit inquiries with timely, well-documented responses
Coordinate and review fund regulatory filings (for example: N-PORT, N-CEN, N-CSR, and related forms) for completeness, accuracy, and timeliness
Prepare governance materials (including minutes and oversight summaries) for presentation to fund governance forums
Conduct ongoing vendor oversight, including participation in vendor oversight forums and documenting outcomes, issues, and action items
Identify, escalate, and track operational, reporting, or control issues through appropriate stakeholders until resolution
Maintain clear oversight documentation, evidence, and procedures to support control and governance expectations
Collaborate with global counterparts to ensure consistent oversight practices and effective handoffs across time zones
Drive process improvements, including automation opportunities, to streamline reporting, oversight, and control evidence production

Required qualifications, capabilities and skills

5 years of experience in fund services, fund administration oversight, financial reporting, fund accounting, and/or regulatory reporting for pooled investment vehicles
Experience supporting registered funds and/or private fund structures (for example: mutual funds, exchange-traded funds, interval funds, collective investment funds, private partnerships, or Section 3(c)(7) funds)
Working knowledge of investment fund reporting requirements and governance processes, including audit coordination and financial statement review
Knowledge of applicable accounting and reporting frameworks such as US GAAP and/or IFRS, and familiarity with relevant regulatory reporting expectations
Understanding of core fund concepts such as net asset value, custody, transaction activity, valuation considerations, and (where applicable) fund taxation concepts
Ability to evaluate operational and reporting risks and translate them into practical oversight checks and control evidence
Experience collaborating cross-functionally with legal, compliance, risk, product, and client-facing stakeholders
Proficiency with Microsoft Office tools (Outlook, Excel, Word, and PowerPoint)
Experience improving processes through automation, data transformation, and/or scripting in a controlled environment
Strong written and verbal communication skills, including the ability to produce clear, concise documentation for governance audiences
Strong analytical and problem-solving skills with high attention to detail and the ability to manage multiple priorities in a fast-paced environment

Preferred qualifications, capabilities and skills

Professional certification such as Certified Public Accountant (CPA)
Hands-on experience with US registered fund regulatory filings and related disclosure requirements (for example: N-PORT, N-CEN, N-CSR, and similar filings)
Experience overseeing vendors supporting complex fund structures and instruments (including over-the-counter intensive strategies)
Familiarity with US Investment Company Act of 1940 and related reporting requirements
Experience supporting funds across multiple domiciles and/or multi-jurisdiction operating models
Experience using workflow and analytics tools (for example: Alteryx, Xceptor) and/or Python for oversight and reporting automation
Developing experience using AI-powered analytics, workflow automation, or intelligent process tools to drive efficiency gains, reduce manual effort, or improve accuracy in operational processes