Process Associate, GBS Finance Operations, (Accounts Payable)

Responsible to create Purchase Order (PO) for APLL’s FLO operations and ensure all IFS jobs are grouped timely, ensure all invoice submitted to AP team daily on timely manner and monitor on Open PO, ensure Vendor SOA are checked monthly and all outstanding are cleared, ensure monthly checklist sent out to the Operation team and CS team before period closing, Carry out training to PO Analyst (A1) and monitor a team of PO Analyst (A1) in AP functions, and ensure individual KPIs and SLAs are achieved.

• Creates PO for APLL, measured against timely submission and number of non-reconcile items
• Addresses and clears Open PO and Problem logs on timely manner with respective parties
• Improves PO technical issues and problem solving skills
• Creates PO day-to-day operations and eliminate the Open PO items and Daily Problem Logs for all vendor and respective parties
• Sends reminder to Process Owner to ensure all PO are approved before period closing
• Ensures IFS jobs are grouped and GFF UPTF are raised on timely manner for AP submission
• Ensures all Problem logs on PO or UPTF issues are cleared on timely manner with AP Team
• Ensures Vendor SOA are checked promptly and query send to Operation team and CS team if invoice not received
• Ensures invoices submit to AP team daily on timely manner in order invoices can be matched and capture in weekly payment run
• Sends weekly checklist to the Operation team and CS team before period closing
• Raises VMA, PHC, Credit Memo (CN) on timely manner and follow the POM
• Assists in Adhoc Reports and testing or troubleshooting PO issues
• Assists in PO process improvements to streamline and standardise PO process
• Assists in review or highlights on change of process or POM and adhere to policies and operating manual (POM)
• Assist in any other ad-hoc assignment
• Candidate must possess at least a Diploma, Post Graduate Diploma, and Professional Degree in Business Administration/Business Management/Finance/Accountancy or equivalent.
• Working experience in a Global Finance Shared Service Centre will be added advantage
• Proficiency in SAP and Microsoft Office (Excel and Word) will be added advantage
• Strong interpersonal and communication skills
• Strong interpersonal and communication skills (both written and verbal) in order to deal effectively with both internal and external parties especially with clearing of reconciling items and issues
• Team player with ability to work independently

Good analytical skills with attention to detail