Accounts Payable Accountant

• The Senior Accounts Payable Accountant is responsible for overseeing the organizations
• accounts payable function while ensuring timely, accurate, and compliant processing of
• invoices, payments, and expense reimbursements. This role supports the nonprofits
• financial operations by maintaining strong internal controls, ensuring compliance with grant
• and donor restrictions, assisting with month-end and year-end close processes. The ideal
• candidate has strong accounting knowledge, nonprofit finance experience, and excellent
• organizational and communication skills.

Key Responsibilities

• Oversee the daily accounts payable process, ensuring invoices are accurately coded, approved, and processed in a timely manner.
• Review and process approvals of vendor invoices, payment requests, employee reimbursements, and check runs.
• Maintain vendor records, including W-9 documentation and payment information.
• Prepare and file annual IRS Form 1099s in compliance with federal regulations.
• Reconcile accounts payable subledger to the general ledger.
• Assist with month-end and year-end closing activities, including accruals and account reconciliations.
• Monitor outstanding liabilities and aging reports, resolving discrepancies promptly.
• Ensure compliance with organizational policies, GAAP, grant requirements, and nonprofit accounting standards.
• Support external audits by preparing schedules, documentation, and responding to auditor requests.
• Assist with cash flow planning by forecasting payment obligations.
• Collaborate with managers to ensure expenses are properly allocated to grants, programs, and funding sources.
• Identify opportunities to improve AP processes, internal controls, and workflow efficiencies.
• Maintain confidentiality of financial and employee information.
• Perform other accounting and finance duties as assigned.

Requirements

Qualifications

Education

Bachelors degree in Accounting, Finance, or a related field required.

Experience

• 3-4 years of accounting experience, accounts payable focused.
• Minimum of 2 years of nonprofit accounting experience preferred.
• Experience with grant accounting and fund accounting is desirable.
• Experience with accounting software such as Sage Intacct, NetSuite, or similar ERP systems preferred.

Knowledge, Skills, and Abilities

• Strong understanding of Generally Accepted Accounting Principles (GAAP).
• Knowledge of nonprofit accounting, fund accounting, and grant compliance.
• Excellent analytical, problem-solving, and reconciliation skills.
• High level of accuracy and attention to detail.
• Strong organizational and time management skills with the ability to meet deadlines.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively with cross-functional teams
• Demonstrated integrity and commitment to confidentiality.

Working Conditions

• Primarily office work environment (some opportunity for hybrid days).
• May require extended hours during month-end, year-end, or audit periods.
• Ability to sit for extended periods and occasionally lift up to 20 pounds.

Preferred Competencies

• Process improvement
• Internal controls
• Vendor relationship management
• Grant compliance
• Customer service orientation
• Collaboration and teamwork
• Ethical judgment and accountability