Office Assistant V, Clinical Placement Services

Job Title

Office Assistant V, Clinical Placement Services

Job Summary

• The School of Nursing is seeking a dedicated and detail-oriented Office Assistant with
• excellent customer service skills to support the Clinical Placement Coordinator. The ideal
• candidate will play a crucial role in facilitating clinical placements for nursing and health
• profession students, conducting onboarding activities for both students and faculty, maintaining
• required documentation, and ensuring effective communication with faculty, students, and
• healthcare partners.

Full Job Description

● Assist the Clinical Placement Coordinators in scheduling and coordinating clinical placements for nursing students.

● Maintain and update placement databases and records to ensure accuracy and compliance with program requirements.

● Communicate effectively with students, faculty, and healthcare facilities regarding placement details and requirements.

● Prepare and distribute onboarding information for students and faculty, including orientation packets and required documentation for students and sites.

● Monitor student compliance with placement prerequisites (e.g., immunizations, background checks) and follow up as necessary.

● Serve as a gatekeeper regarding health record collection, communication, and retention processes, understanding the complexity and importance of HIPAA and FERPA privacy and protection laws.

● Assist in organizing meetings, workshops, and training sessions related to clinical placements.

● Provide general administrative support, including filing, data entry, and correspondence management.

● Assist in the preparation of reports and presentations for internal and external. stakeholders.

● Perform other duties as assigned to support the Clinical Placement Coordinator team and the nursing program.

Minimum Requirements

• ● High school diploma or equivalent; associate or bachelor’s degree in a relevant field preferred.
• ● Previous administrative experience, preferably in an educational or healthcare setting.
• ● Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• ● Excellent verbal and written communication skills.
• ● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management.
• ● Ability to work collaboratively in a team-oriented environment.
• ● Attention to detail and a commitment to maintaining confidentiality.
• ● Ability to meet deadlines.

Full-Time/Part-Time

Full time

Pay Rate

Hourly

Salary Range

$32/hour; commensurate with experience.