About The Role

Job Purpose

The Factory Admin Officer will play a critical role in managing the Admin, Labour Law Compliances, Contract Labour Management and welfare facilities at the factory.

Job Responsibilities

Management of Labour Compliances

Adherence to working hours Policy including Overtime, weekly off, Holidays etc. in due adherence to statutory compliance as per state of Maharashtra.
Statutory Returns filing as per defined Labour Laws
Managing Site inspection w.r.to Government Authorities visit pertaining Office of Labour, PF, ESIC, Security
Guard Board and Mathadi Board etc.
Contract Labour Management- Lifecycle Management of Contractor Manpower with the help of Contractors,
Bills processing of Contractors after due compliance check of statutory record(Form 16, Form 17 etc), Minimum
Wages, and statutory deductions/contributions
Labour Laws Compliance Audit of Contractor
Apprenticeship engagement under NAPS Scheme through TPA.

Payroll Management

Cross-checking of Leave, Salary, Statutory contribution (PF,ESIC, etc) details of on roll Associates
Monthly attendance input to Payroll Specialist for the purpose of Salary Computation
Maintenance of Monthly Payroll Register, Leave register, Manpower details and related MIS at Plant Level

Facility Management

Responsible for smooth operation of Canteen , Transport Vehicle Management , and Uniform Change Room with the help of IFM/Sodexo.
PPE Management for Associates & Visitors
Monthly Audit of services extended by Sodexo pertaining to Canteen, Transport, Security and Housekeeping.
Associate Engagement and Connect
Extending Admin support to action items of Committees (Canteen, Transport,& Cultural) constituted in the factory
Management of Celebration activities pertaining to Associate Birthday, Farewell, Long Service Award, R&R Event, Family day connect etc.
Grievance Management which includes record keeping of Grievance and issue resolution details in due consultation with stakeholders
Onboarding Support for associates in terms of ensuring joining formalities, issuance of I-Card, Business cards, Travel portal Login etc.
Supporting site based reward and recognition initiatives

Budget Management and PR/PO Management

Monitoring of Budget vs Actual and work within the allocated budget including IFM
PR/PO management basis the planned activities within the guardrails of allocated Budget.
Responsible for bringing in cost optimization initiatives in the area of Admin by partnering in cost optimization projects pertaining to admin.
Vsitor Management- Managing the requirements during the planned visits at the site.
Support facilities related Audit Requirements for HSE, QMS, FSSAI & RWA
Support the plant manager with all communications related to factory associates.
Maintenance of personnel files of Associates for factory based associates.
Lead Projects related to Associate’s safety, health and wellness in due guidance of HSE Manager of Site

Job Specifications /Qualifications

Preferred qualification: University degree or equivalent, preferably in in Labor/Industrial Relations with 5 to 7 years in factory administration. Or 7 to 10 years’ experience in handling factory administration & Labor relations
Ability to interact and develop relationships with all levels of associates, including senior management, to influence desired outcomes
Strong communication, written and interpersonal skill
Strong analytical, problem-solving, conflict management and decision making skills
Have fundamental understanding of Labour laws applicable to State of Maharashtra like Factories Act, CLRA Act, Private Security Guard Act, Mathadi, etc