Planning & Coordination Executive

Planning & Coordination Executive (PIMO Department)

Qualification

Bachelor’s degree in Business Administration, Operations, Engineering, or related field.

Experience

Minimum 2 years of experience in the relevant field with project coordination, planning, or operations monitoring.

Roles & Responsibilities

Planning & Scheduling

• Assist in developing project plans, schedules, and timelines
• Coordinate with cross-functional teams to align project activities
• Ensure resource planning and allocation support

Coordination & Communication

• Act as a central point of coordination between departments and stakeholders
• Facilitate regular project meetings, prepare agendas, and document minutes
• Ensure timely communication of updates, risks, and changes

Monitoring & Reporting

• Track project progress against milestones and deliverables
• Prepare daily/weekly/monthly MIS and status reports
• Identify delays, risks, and bottlenecks; escalate when required
• Maintain dashboards and project tracking tools

Operational Support

• Support implementation activities and ensure adherence to processes
• Assist in procurement coordination, logistics, and vendor follow-ups
• Ensure compliance with internal policies and project standards

Documentation & Compliance

• Maintain accurate project documentation and records
• Ensure proper filing of contracts, reports, and approvals
• Support audits and internal reviews