Senior Facility Executive

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Role Summary Responsible for coordinating FM service delivery for specified Oracle properties in order to meet the SLA maintenance and service standards. To support the Facilities Manager in any tasks related to the obligations under the contract. Responsibilities Assist Facility Manager in service delivery in accordance with client KPIs and SLA Developing and implementing building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems Ensuring an adequate supply of materials and services for the proper operation of the buildings Coordinate with Facility Manager & the Business Units on smooth operations Manage a programme of weekly inspections for the property to ensure correct building operations, energy conservation and cleanliness is upheld 24/7 emergency call support and site attendance is required. Flexibility and ownership of the overall operations. Recommend continuous quality improvement practices across the Pan India, ensuring initiatives in one country are followed up in the other parts of the Pan India to maximize the benefits to Client Cross functional coordination Innovation towards workplace excellence Upkeep of all equipment’s of process, utilities ensuring 100% availability for undefined Ensure the Electrical systems and substation are maintained to meet objectives in undefined Work with Manager Technical to analyse and improve electrical aspects of asset undefined Delivers technically sound solutions that are cost effective and easily implemented. Shutdown jobs planning, scheduling, execution and reporting. Guide Operator / Technician with acquiring and managing equipment data with undefined Manage of data and documentation relevant to operation and maintenance of undefined Implement safety procedures / accident prevention. Maintain inventory of supplies and initiate work orders to replenish. Discuss with Manager Technical of major problems and recommend corrective actions. Maintain all tools, parts and supplies in an organized manner, inform the Manager undefined Perform all work as assigned by the Manager Technical as deemed necessary to undefined undefined undefined undefined Risk Management Ensure full compliance with all local and governmental regulations and legislations Assist Facility Manager in ensuring site risk management programs including audits are implemented and maintained Adhere to escalation and incident reporting procedures undefined People Management/ Engagement Ensure high staff morale, trust and work ethics Coordinate with the Facility Manager - on the implementation of FM Procedures and train FM staff Ensure an environment that supports teamwork, co-operation and performance excellence within team Client/Stakeholder Management Proactively engage stakeholders to ensure that on site client’s expectations are met though high levels of customer service Build and develop effective client / stakeholder relationships across multiple levels of the organization Provide a cooperative environment with client and customers, ensuring high levels of engagement Provide a positive environment where things do get done; providing flexibility and understanding how to say no, while still providing a service Proactively understand the customers/ employees needs and act on them before being requested Finance Management Preparation of site operational budget for the financial year Forecast of monthly & quarterly expenses Adherence to the budget forecast and spend. Approvals in the JLL Finance tools. Invoice management. undefined Procurement & Vendor Management Ensure vendors are well-managed, delivering services on time and within budget Approvals of PO’s Understand the vendor procurement processes comply with agreed client procurement guidelines as well as JLL best practices undefined Other Key Activities Developing interesting & fun user engagement activities Cross site audit Key Performance Measures Compliance with service provision as detailed in the contract. Compliance with the Health and Safety responsibilities. High Customer Satisfaction rating as measured in regular surveys. Compliance with Best Practice documentation. Pursue continuous improvement Reporting requirement Prepare and collate IFM reporting as required and on a timely basis. Prepare and collate Finance report as required and on a timely basis. Prepare, track vendor cost as required for reporting. Assist in track and prepare of budgets for approval. Provide monthly services report to client. Requirements undefined undefined undefined undefined undefined undefined undefined undefined undefined undefined Personal Effectiveness Provide an effective contribution to the team’s delivery. Contributes via regular feedback, to the overall performance of the delivery team. Works towards individual targets, monitor and manages individual performance. undefined undefined Location: On-site –Gandhinagar - GJ Scheduled Weekly Hours: 40 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique