HR Assistant and Backup Receptionist-Price Transfer

Essential Functions

• Serve as back-up to the Main Receptionist for daily lunch/break coverage and full-day absences
• Provide consistent front desk coverage when assigned
• Professionally answer, screen, and route all incoming main line calls
• Greet and welcome guests, visitors, vendors, and employees with professionalism and warmth
• Maintain visitor log and issue visitor badges in accordance with company security procedures
• Maintain a clean, organized, and professional reception area
• Distribute incoming mail and coordinate outgoing mail and FedEx pickups
• Order and monitor office supply inventory
• Support interdepartmental administrative needs as required

HR Administrative & Operational Support

• Scan and digitally archive employee personnel files as part of the HR Digitalization Project
• Organize and maintain physical employee file systems in compliance with recordkeeping requirements

HR Assistant & Back-Up Receptionist

• •Clean, organize, and maintain HR storage rooms and document retention systems
• •Support weekly New Hire Orientations and company training sessions (room setup, materials, attendance tracking, coordination)
• •Assist in maintaining and updating centralized training records
• •Enter employee and temporary associate data into HRIS systems (ADP or other platforms) as assigned
• •Assist with employee badge creation and troubleshooting
• •Audit, reconcile, and track HR-related invoices (uniforms, vendors, programs, etc.)
• •Support temporary staffing coordination and documentation as assigned
• •Maintain compliance logs (as assigned)
• •Assist with multiple calendar management and coordination