RBS Procurement Assistant

Primary Responsibilities

As a member of the team in our Global Business Solutions (GBS) center, the C&H Procurement Assistant is responsible for creating, entering, delivering and reconciling all purchase orders required to support the clinical research operations for our North America Cosmetics & Hygiene business.

Specific Responsibilities

• At all times, comply with SGS Code of Integrity and Professional Conduct.
• Process a high volume of purchase orders (PO) and invoices for vendor accounts in a fast-paced environment.
• Supports the Customer Service Team in purchase order (PO) creations and distribution to vendors; ensure proper documentation has been received.
• Manages and tracks PO creations to ensure timely processing.
• Submit weekly and monthy invoices to AP teams for on-time processing.
• Answers inquiries about unpaid invoices from vendor partners.
• Monitors unpaid vendor invoices and works with respective teams for a timely resolution.
• Review and update weekly reports on Team Sharepoint and Power BI system(s).
• Review Interface errors and communicate corrections needed to the system super users and help desk.
• Communicate vendor concerns to AP, AR, and Management teams as required.
• Complete other duties or tasks assigned by the Manager, Scientific Director, or other leadership.
• Ensures work area in GBS is always kept clean and presentable.
• Remains familiar with SGS quality assurance procedures.

Profile

• Bachelor’s degree required.
• Some data entry and/or accounting / billing / purchasing experience preferred.

 

Required Skills

• Excellent written and verbal communication skills in English (C1).
• Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.
• Proficient in effectively prioritizing tasks to meet project deadlines.
• Ability to work independently, manage time effectively, and multitask.
• Detail-oriented with the ability to quickly learn new tools and technologies.
• Strong attention to detail, organizational skills, and interpersonal abilities.
• Strong critical thinking and problem-solving skills.
• Strong focus on quality with a proactive approach to tasks and challenges.
• Strong team player with the ability to collaborate efficiently in diverse work environments.
• High level of integrity and accountability.
• Strong communication skills, with the ability to work effectively in a remote, collaborative environment.
• Self-motivated and efficient.

Horario: Lunes a viernes

Modalidad: Presencial

• Salario: A convenir
• Contrato directo con GBS Americas a termino indefinido.