Office Manager

Frasers Group Asia is seeking a highly organised and proactive Office Manager to support the day-to-day operations of our Malaysia office. This is a varied role that combines office management, executive support, payroll coordination, and HR administration.

As the face of the office, you will ensure a professional and welcoming environment for employees, visitors, and stakeholders whilst supporting the wider business with administrative and operational activities.

Key Responsibilities

• Act as the first point of contact for all visitors, clients, and office enquiries, providing a professional and welcoming experience.
• Oversee the day-to-day running of the office, including meeting room set-up, post distribution, deliveries, and office logistics.
• Manage relationships with cleaning, security, facilities, and IT providers to ensure the office operates efficiently.
• Maintain office supplies, stationery, equipment, kitchen, and communal areas to a high standard.
• Coordinate office expenses, purchase orders, supplier invoices, and general administrative records.
• Process shipments, arrange couriers, and support wider business operational requirements.
• Take ownership of office health and safety, ensuring compliance with company standards.
• Support payroll administration by coordinating employee data, payroll changes, and payroll-related queries.
• Provide HR administrative support, including onboarding, offboarding, employee records management, recruitment administration, and employee engagement activities.
• Build strong relationships across the business while continuously identifying opportunities to improve office processes and employee experience.

Technical skills

• Previous experience in a Office Manager/HR role
• Proficiency in office tools, especially  Microsoft Office .
• Strong interest in continuous learning and employee development.
• Malay  and  English  speaking.

Required competencies

• Rigour, organisation, and team spirit.
• Autonomy, versatility, and discretion.
• Stress resistance and ability to work within short deadlines.
• Excellent interpersonal and writing skills.
• Team‑oriented mindset and solution‑driven approach.

What’s next?

Our Recruitment Team will be reviewing applications and all candidates will receive a response, whether you are successful or unsuccessful. Shortlisted applicants may be asked to confirm a few key details before being booked in for a first stage interview with the Recruiter - this will be behaviourally focussed and centred around how you align with our Culture and Values. If successful we anticipate one further interview with the Hiring Manager/wider team.