Executive Assistant

The Executive Assistant will provide high-level administrative support to the President and Executive team with professionalism and in a manner that reflects positively on the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage sensitive matters with confidentiality and discretion, especially decisions directly impacting the operations of the company.
• Sustain a daily calendar of meetings and events; schedule and attend meetings on behalf of executives, taking notes and recording minutes.
• Organize complex calendars and schedules, resolving any scheduling issues.
• Plan and coordinate company events and culture/philanthropy activities.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Arrange travel and accommodations for members of the Executive Team; prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to appropriate staff.
• Draft and prepare correspondence for internal announcements, leadership meetings, and organizations that executives are involved with.
• Receive incoming communication or memos on behalf of the Executive Team, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.
• Conserve the time for members of the Executive Team by reading, researching, collecting, and analyzing information as needed in advance.
• Perform office tasks including maintaining records, ordering supplies, sorting and distributing mail, etc.

DEPARTMENT JOB FUNCTIONS

• Integrate Company’s Vision in daily work operations.
• High level of responsibility regarding use of company resources.
• Use of excellent ethical business practices and good judgment in dealings.
• Promote positive teamwork with ability to work in self-directed work environment.
• Sustain detailed product knowledge for existing and new products.
• Maintain system knowledge of internal software.
• Maintains an organized work environment.
• Remain current regarding Pleasurecraft Engine Group’s Goals & Missions and ensure compliance in area of control.
• Effective stewardship of the Company’s financial resources.

PREFERRED ATTRIBUTES

• Has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Ability to function well in a high-paced environment; perform additional duties as assigned by the Executive Team.
• Able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Have team-oriented experience and approach.
• Dedicated to meeting the expectations of the President and other members of the senior staff.
• Ability to think outside of the box with a sense of urgency.

Requirements

SKILLS AND QUALIFICATIONS

• Associate degree in a business-related field of study or equivalent level of experience
• 3-5 years of experience in a professional office setting
• Experience in a manufacturing setting preferred
• High level of interpersonal skills to handle sensitive and confidential situations
• High level of written and verbal communication skills
• Advanced user of MS Office solutions
• Experience in internet research
• Good problem-solving skills
• High attention to detail in composing, typing and proof-reading materials
• Demonstrated ability to handle multiple tasks, establish priorities and meet deadlines
• A professional demeanor with positive customer service to internal and external customers