General Affair Specialist

Summary

The General Affairs Specialist ensures the smooth, efficient, and cost-effective operation of administrative and facility support functions within the factory. This role manages vendor services (cleaning, meals, transportation, security), factory supplies, expense processing, and reception/visitor support, while driving continuous service improvement. It also oversees employee onboarding logistics, work tool and PPE distribution, and company event coordination — working closely with production, HR, and facility teams to maintain a well-organized, compliant workplace in a fast-paced manufacturing environment.

Location: On site at factory, My Yen, Ben Luc

Working hour: Mon – Sat | 7:30 – 16:00

Responsibilities

Administrative Operations

• Manage day-to-day administrative services (cleaning, meals, transportation, security) and factory supplies (stationery, F&B, consumables) to meet company needs efficiently and cost-effectively.
• Handle incoming documents, correspondence, and packages, ensuring timely delivery to recipients.
• Verify and process administrative expense payments (utilities, stationery, services, repairs, rent, vehicles, business trips) on schedule to avoid late fees or service disruption.
• Prepare monthly expense reports.
• Perform document control: maintain organized hard copy and digital filing systems for administrative records.
• Maintain service quality through regular inspections, issue identification, resolution, and checklist development for each service area.
• Resolve administrative service complaints and anomalies promptly.

Reception & Visitor Support

• Manage employee onboarding logistics: ID cards, onboarding kits, access rights, seating arrangements.
• Issue and track work tools (phones, SIM cards, stamps), uniforms, lockers, and PPE.
• Coordinate visitor services: agenda, transportation, accommodation, F&B, and immigration support.
• Plan and execute company events (business trips, meetings, dinners, outings, team building) through cross-department coordination.
• Continuously improve reception processes to enhance employee and guest experience.

Other

Perform other tasks as assigned by the line manager.

• Associate degree or higher in English, Business Administration, or related field.
• 3+ years in General Affairs, Corporate Affairs, or Employee Engagement within a manufacturing environment.
• Strong communication, organizational, and problem-solving skills.
• Proficient in MS Excel, Word, and PowerPoint.
• Detail-oriented, responsible, and adaptable to a fast-paced environment.
• Fluent Vietnamese; good spoken and written English.
• 100% salary during probation
• Full salary-based social insurance (BHXH)
• Daily lunch allowance provided
• Attractive 13th‑month salary
• Company laptop and necessary work equipment
• Shuttle bus for employees between HCMC and the factory
• Long‑term career development opportunities in the electronics manufacturing industry
• Engaging, supportive, and dynamic international working environment
• A performance‑driven culture that values curiosity, ownership, and meaningful results

Salary

• We appreciate everyone's efforts and experiences, so we offer an attractive salary matching your skillset and field expertise.
• If you have any questions, please do not hesitate to contact our recruitment colleague Eden Le via [email hidden].