Purchasing Coordinator

Purchasing Coordinator

*This is an on-site role at our Englewood, Colorado corporate office*

Job Summary

The Purchasing Coordinator plays a key role in supporting procurement operations by managing the end-to-end process of purchasing supplies, identifying assets, negotiating costs with vendors, and managing vendor contracts.

This position is also responsible for approving or declining orders from various retail locations and analyzing invoices to ensure accuracy. Operating in a dynamic retail environment, the Purchasing Coordinator must demonstrate strong organizational skills, mindfulness, and the ability to manage multiple priorities efficiently.

Job Responsibilities & Duties

Typical duties include but are not limited to

• Manage the purchasing of all office, retail, and general use supplies to support company operations.
• Partner with internal departments to identify purchasing needs and source appropriate vendors to meet those requirements.
• Negotiate pricing, terms, and conditions with vendors to secure favorable agreements.
• Maintain, track, and manage vendor contracts and supplier agreements to ensure compliance and value delivery.
• Monitor vendor performance regularly to ensure quality standards, service levels, and cost objectives are consistently met.
• Approve or decline purchase requests from departments and place timely orders with the appropriate vendors.
• Review and verify invoices and bills to ensure accuracy, resolving discrepancies as needed.
• Maintain organized records of purchasing activity, vendor communications, and contract documentation.
• Analyze purchasing data to identify cost-saving opportunities, process improvements, and efficiencies.
• Support ongoing procurement operations in a fast-paced retail environment by managing multiple priorities effectively
• Ensure accurate and timely filing of all contracts, agreements, and related records.
• Handle confidential and sensitive information with discretion and professionalism.

Job Requirements

• 2-4 years of experience in purchasing, buying, procurement support preferred.
• Strong organizational skills with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and database management; proficiency with ERP systems (Storis, Oracle, SAP, etc.) a plus.
• Effective communication and negotiation support skills.
• Analytical mindset with basic understanding of finance and contract terms.
• Professionalism, discretion, and ability to manage sensitive corporate information .
• Ability to analyze and interpret data, including computing rates, ratios, and percentages and analyzing contracts.
• Excellent written and verbal communication skills, with the ability to work effectively across departments and with external vendors.
• Strong time management skills, able to prioritize tasks and manage multiple projects in a fast-paced, evolving environment.
• Initiative-taking, goal-oriented, and able to perform well under pressure.
• Learn and grow knowledge of our products, supplies, and our customers.
• Excellent interpersonal and customer service skills.
• All other duties assigned by President as directed.

Compensation Package

• Pay rate: Starting at $25.00 per hour.
• At AFW we offer great perks: weekly pay, benefits package (medical, dental, vision, and FSA options), vacation and sick pay, company paid life insurance, 401k matching, and more!

Supervision Given and Received

This position has no supervisor responsibilities. The President supervises this position.

Computer Skills

Ability to navigate multiple computer systems, type 30+ wpm, advanced familiarity with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, etc.), advanced internet research skills, and experience with STORIS preferred. Ability to extensively use computers for ordering, communication, documentation, maintenance of organizational content on shared drives.

Certificates and Licenses

Certifications and licenses in business such as Certified Purchasing Professional (CPP), Certified Professional in Supply Management (CPSM), and Certified Supply Chain Professional (CSCP) are preferred.

Education and Experience

High school diploma required. Two-year college or university degree (Associates) is preferred; or two to four years related experience and/or training; or equivalent combination of education and experience.

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 to 50 pounds at times.
• Requires the ability to maneuver in confined and at times congested areas.
• Requires the ability to sit, stand, walk, stoop, & bend for 8 hours daily.
• Requires constant use of arms, hands, fingers, eyes, legs, and back.
• Able to work in various environments with different lighting, loud exterior noise, and flooring.

American Furniture Warehouse is an Equal Opportunity Employer M/F/D/V. Working Safely is a Condition of Employment at American Furniture Warehouse – an Affirmative Action Employer M/F/D/V.

A pre-employment drug screen, background and fit for duty exam check must be passed upon job offer.

Since 1975, our motto has been Under Promise and Over Deliver, and this is exactly what we do on a daily basis! At AFW, we strongly believe in recognizing those who exemplify excellence, and reward them for contributing to our collective success. We strive to provide a great work environment for our employees and give them the knowledge and tools needed to provide our customers with an even greater buying experience. At American Furniture Warehouse We Do It Right the First Time!