Accounts Payable Executive

About the Role

We are looking for a detail-oriented and proactive Accounts Payable Executive to join our Finance team. The ideal candidate will have at least 3 years of accounts payable experience, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Process supplier invoices accurately and in a timely manner.
• Verify invoices against purchase orders and supporting documents.
• Prepare and process payment runs (bank transfers, cheques, and other payment methods).
• Reconcile supplier statements and resolve discrepancies promptly.
• Prepare and process intercompany invoices and payments in accordance with agreed schedules.
• Perform intercompany reconciliations and liaise with related entities to resolve outstanding balances.
• Maintain accurate vendor records and ensure compliance with company policies.
• Monitor accounts payable aging and follow up on outstanding issues.
• Process employee expense claims and ensure compliance with company policies.
• Maintain and update the staff medical claims summary.
• Perform bank reconciliations and investigate unreconciled items.
• Prepare and maintain schedules for prepayments, deposits, accruals, other payables, and related balance sheet accounts.
• Assist with month-end and year-end closing activities, including AP reconciliations, accruals, journal entries, and preparation of supporting schedules i.e. prepayments, deposits, accruals, other payables, and related balance sheet accounts.
• Prepare and submit Stamp Duty filings and ensure compliance with statutory requirements.
• Prepare SST returns and coordinate the timely payment of SST liabilities.
• Assist in tax compliance matters, including withholding tax, corporate tax schedules, tax audits, and the preparation of supporting documentation required by internal and external tax advisors.
• Ensure compliance with withholding tax requirements, including the preparation and submission of the necessary documentation
• Respond to supplier and internal stakeholder enquiries professionally and resolve payment-related issues.
• Support internal and external audits by providing the required documentation, schedules, and reports.
• Collaborate with internal departments to ensure smooth invoice approval workflows.
• Identify opportunities to improve AP processes and internal controls.
• Perform other finance and accounting duties as assigned by management.

Requirements

• Bachelor’s degree in accounting, Finance, or a related discipline.
• Minimum 3 years of experience in Accounts Payable , audit or a similar finance role.
• Strong understanding of accounting principles and AP processes.
• Experience using ERP/accounting systems (e.g., SAP, Oracle, Microsoft Dynamics, NetSuite, or similar).
• Proficient in Microsoft Excel.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines.
• Proficiency in English; additional languages (e.g., Mandarin or Malay) are an advantage, depending on business needs.

Preferred Qualifications

• Experience working in a multinational company or shared services environment.
• Knowledge of Malaysian SST and withholding tax requirements.
• Experience with process improvement initiatives and automation tools.