About The Role

At Cleco, we're not just powering lives—we're powering a cleaner, smarter future for Louisiana. With bold investments in innovative energy solutions, we’re transforming how we power our communities: smarter, cleaner, and more sustainable. This is a long-term commitment to our people and our communities because our future—and the future of generations to come—depends on it. If you're ready to make an impact where it matters most, join us at Cleco— where we're Energizing Your Tomorrow.

The Executive Assistant is a specialist level support professional providing administrative support to multiple designated Vice Presidents and Directors requiring independent judgment and proficient skill level and knowledge of administrative processes. Serves as intermediary and communicating on Vice President or Director’s behalf with all members of executive management, directors and staff, as well as managing all details related to designated office(s).

Key Responsibilities

Assist with technology in conference rooms, when needed
For larger meetings (generally 10+ participants), coordinate meeting setup (meeting location, refreshments, food, video conferencing, etc.) particularly in PGO conference room 200ABC
Order office supplies on a regular schedule for respective PGO floor or location
Order and, when necessary, pick up lunches for meetings only (generally with 4+ participants) with a reasonable advanced notice requirement
Budget coordination to include running reports, variance explanations, and quarterly revisions as requested
Coordinate with procurement team to create and validate external vendors
Create purchase orders, pay invoices, prepare vouchers and use accurate accounting, when necessary
Coordinate back up of other EA’s in their absence which includes supporting their leaders
Prepare documents for filing in the records center
Answer administrative questions
For Officers (VPs) specifically:
Manage calendar and email, based on VP preference
Prepare and process expense reports
Approve direct report’s expenses reports and time off requests, however, flag any discrepancies or concerns to the appropriate VP
Accurately arrange travel and properly note on calendar, as requested
Schedule, organize, order, and decorate for celebrations and events
Arrange and coordinate meetings and conference rooms onsite or offsite to include facilitation of presentation, as requested
Submit request in ServiceNow, as needed
Edit, update, and make copies of slides and other meeting materials
Other duties as assigned based on each designated function, PGO floor, or location
Champions a corporate culture that emphasizes transparency, integrity, safety, environmental responsibility, employee development, diversity and inclusion, customer service, and operational excellence.

Qualifications

Required Education, Skills & Experience

High School diploma or equivalent, college degree preferred
3+ years of related experience
Strong proficiency and knowledge in the use of office systems, mobile devices and other office technology including MS Office and stays abreast of changing technologies
Detailed-oriented and high work standards in support of seamless execution
Thrive on working in a team and supporting others to achieve goals/targets
Ability to work in a fast-paced office environment
Must be able to maintain confidentiality
Ability to prioritize effectively, be proactive, multi-task and work efficiently, and exercise independent thinking and problem resolution skills
Ability to perform designated tasks without extensive explanation of context of the tasks and with minimal supervision
Ability to learn internal organization structures acquiring good knowledge of the business and general understanding of different departments
Ability to work specified office hours and willingness to work some overtime
Willing to learn new things; through training or from co-workers
Ability to set expectations with leaders and others
Must present oneself in a professional manner in appearance and interpersonal skills