About The Role

Financial returns

Collate suppliers’ documentation for processing

Ensure all invoices have the appropriate documentation attached and approvals prior to processing. Check and match invoices and delivery order with purchase order or purchase requisition.

Process all invoices and suppliers statement of accounts.

Record and process payments of goods and services

Maintain a filing system for accounts payable records

Check arithmetic accuracy of invoices and assign general ledger codes as per chart of accounts

Assist in reconciling the weekly purchase log

Ensure invoices are approved by the Head of Department / Executive Committee before payment is processed

Prepare cheque run for approval on a weekly basis or a timely manner. Prepare payment through pre-printed cheque, manual cheque, Giro banking payment and Telegraphic Transfer.

Ensuring all expense and travel claims submitted are in order with all the necessary supporting documents before submitting for final approval

Liaising with vendors on payment issues and disputes

Assist in preparing the accruals journal at month end for regular suppliers and delivery dockets not paid

Assist in preparing the payment of travel agent commissions and ensure all supporting documents are in place

Assist to post journal for month-end closing

Assist to reconcile GST input listing for month end closing and GST filing.

People

Communicate and coach Finance team members to ensure Finance policies and procedures are adhered to.
Interact with department and hotel staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective 2 way communication.
Work better together with the other Finance team member, taking over the duties when he/she is not available.

Guest experience

Build and maintain positive relationships with all internal customers and suppliers in order to exceed their needs
Take action to address these needs in order to exceed their expectations

Responsible business

Strict implementation of the Control Self-Assessment (CSA) and achieve 100% score in CSA Audit of Accounts Payable category
Demonstrate Awareness of OH&S policies and procedures and ensure all procedures are conducted safely and within OH&S guidelines
Be aware of duty of care and adhere to occupational, health and safety legislation, policies and procedures
Be familiar with property safety, first aid and fire and emergency procedures and operate equipment safely and sensibly
Initiate action to correct a hazardous situation and notify supervisors of potential dangers
Log security incidents and accidents in accordance with hotel requirements

Accountability

Ensure compliance to the IHG policies, procedures and statutory requirement
Maintain accounting controls by preparing and recommending policies and procedures to improve the work flows in accounts department
Coordinate and administrate in Control Self-Assessment audit
Reports directly to and communicates with the Accountant on all matters pertaining to accounting and financial controls.
Performs other duties as required

Qualifications and requirements

High School Diploma / secondary education / equivalent plus two year of experience in similar capacity in the hospitality industry.
In return for your hard work, you can look forward to a highly competitive salary and benefits package, including

Duty Meal Allowance

Birthday Off

Medical Benefits

Dental Benefits

Insurance Coverage

25-50^% F&B Discount at restaurants within IHG Singapore Hotels
Special Employee Rate at all IHG Hotels worldwide

Room to Grow Opportunities

What’s more, because your career will be as unique as you are, we’ll give you all the tailored support you need to make a great start, be involved and grow.

And because the Hotel Indigo & Holiday Inn Express brand belongs to the IHG® family of brands, you’ll also benefit from all of the opportunities that come from being part of a successful, global hospitality company with over 7000 hotels in over 100 countries around the world.