Accounts Payable Associate

Performs routine accounts receivable, payable, reconciliation and other accounting functions. Familiar with a variety of the field's concepts, practices, and procedures.

Essential Duties and Responsibilities

• Review and key departmental invoice requests for purchases not requiring a purchase order. Process University utility invoices and verify that charges post correctly to the general ledger. Review travel expense claims for completeness and policy adherence, requesting additional documentation or approvals when needed.
• Provide general support for Oracle invoice processing. Resolve basic invoice errors and matching exceptions communicate with departments to obtain missing receipts or corrections. Assist with routing incoming AP documents and organizing electronic records.
• Perform routine research on vendor accounts and statements. Communicate with vendors to request missing invoices or clarify balances. Escalate discrepancies or unresolved account issues when necessary.
• Perform weekly reconciliation of transactions needed for check run submission. Assist with monitoring payments on hold and prepare documents for supervisor review.
• Respond to internal and external inquiries via phone or email. Assisting with general AP questions.
• Perform additional responsibilities and support tasks as assigned.

High School diploma and three (3) years of accounting and/or accounts payable work experience or Associate’s degree in a business-related field and one (1) year of accounting and/or accounts payable work experience. An equivalent combination of education, training and experience may be substituted for the degree requirement.

Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.