FINANCIAL ACCOUNTANT-ACCOUNTS PAYABLE

I. BASIC FUNCTION

• Assists in development of organization financial statement and department financial report preparation. Review all invoices and
• expense reports for accuracy, proper receipts and appropriate approval signatures. Enforce corporate policies and
• procedures pertaining to making payment to vendors and employees. Contacts vendors and employees to obtain
• information needed to complete payment of invoices and expense reports. Resolves all payment-related issues with
• invoices and expense reports.

All employees of FCHC must ensure service standards are delivered, including

FCHC Core

• Demonstrates a commitment to FCHC mission and vision.
• Demonstrates a positive attitude towards patients, employees, role, and the health center.
• Demonstrates FCHC core values (accountability, courtesy, excellence, flexibility, integrity, respect).

Customer Service and Professionalism

• Smiles and makes appropriate contact, greets individuals upon entry into building and space.
• Is customer service oriented to both internal (colleagues) and external (patients, clients, vendors, etc.)

Customers. Treats patients, customers and colleagues with dignity and respect.

• Provides timely response to requests, tasks, and inquiries. Demonstrates good service turnaround.
• Demonstrates good communication skills and communicates in a tactful manner.
• Exhibits conflict resolution skills in order to foster effective working relationships and embraces a teamapproach.
• Adheres to FCHC’s dress code policies. Employee appearance and grooming appropriate.

Show(s)

• Consistently shows commitment to position and team performance (i.e., attendance and punctuality).
• Consideration and acceptance of cultural differences of others; works well with individuals of diverse backgrounds, supporting a culture of justice, equity, diversity, and inclusion.
• Participates in training and professional development and completes required trainings in a timely manner.

Safety

• Adheres to and promotes a culture of safety and cleanliness.
• Adheres to HIPPA/Confidentiality standards.
• Respectful of FCHC property, properly and safely uses Health Center Equipment.

II. INTRADEPARTMENTAL RELATIONSHIPS

Department Officer: Chief Financial Officer

Reports to: Chief Financial Officer and/or Senior Accountant

Supervises: None

Works Closely With: Chief Financial Officer, Senior Accountant and Financial Accountant-Payroll

JOB DESCRIPTION

DEPARTMENT: FINANCE

JOB TITLE: FINANCIAL ACCOUNTANT- ACCOUNTS PAYABLE

FINANCIAL ACCOUNTANT – ACCOUNTS PAYABLE

III. PRIMARY RESPONSIBILITIES

• FINANCIAL:
• Pharmacy: Record QS1 daily sales report in Excel Spreadsheet; Record daily Pharmacy End of Day Cash

Reconciliation Report in Excel Spreadsheet.

• Maintain any grant records and invoicing as assigned
• Assists with end-of-month and fiscal year-end tasks including activities related to external audits such as preparing schedules, providing documentation, and answering questions as needed.
• Assists with financial projections actual compared to budget, as needed.
• ACCOUNTS PAYABLE:
• Responsible for the completion of processing accounts payable on a bi-weekly basis and any related follow up, which include:
• Reviews and processes invoices, expense reports, petty cash reimbursements and check requests.

• Ensures appropriate forms are submitted and approval signatures are used on all invoices before
• processing. Prioritizes invoice payment processing in order to take advantage of cash discounts, to
• avoid/or penalties, and to adhere to agreed-upon payment terms/plans.

• Assigns correct vendor numbers and appropriate general ledger codes to all invoices (Expense account, site, department and funding source).
• Checks past due balances and ensures non-duplication of payments. Ensures vendor information (Changes in address, etc.) is accurate and current in the Accounts Payable address book.
• Communicates with vendors and responds to payment status inquiries, maintains relationships with vendors accounts receivable representatives and advises on priority of payments.
• Processes checks run and prepares mailings or initiates online and/or by phone payments.
• Completes monthly reconciliation of accounts payable.
• Prepares annual 1099’s.
• Provides documentation and assists with the annual audit.
• Participates in special projects and performs other duties as assigned.
• OTHER PROCEDURES:
• Maintains accurate records of invoices and prepaids.
• Stores prior year accounts payable files within filing cabinets on/off site.

IV. PERIODIC DUTIES

• Contributes to Health Center community health activities outside of regular job responsibilities.
• Participates in Health Center staff problem solving groups.
• Attends and participates in department meetings, etc. as assigned.
• Performs other duties as assigned including backup for Payroll.

FINANCIAL ACCOUNTANT – ACCOUNTS PAYABLE

V. WORKING RELATIONSHIPS

• Inside Health Center: All inclusive.
• Outside Health Center: Accountants at other community health centers, etc.

VI. QUALIFICATIONS

• Bachelor’s degree in Accounting required, or
• Five (5) years or more of accounting work experience related to financial statement and department financial statement preparation and financial analysis required.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Experience with Sage 300 Accounting Software and other accounting systems.