Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function

Business Support

Job Sub Function

Administration & Secretarial

Job Category

Business Enablement/Support

All Job Posting Locations

New Brunswick, New Jersey, United States of America

Job Description

The Executive Assistant provides high-level administrative and operational support to a retired CEO and Chief Medical Officer. This trusted partner will manage complex schedules, travel, communications, records, and special projects while exercising exceptional discretion, professionalism, and judgment. The role requires a proactive, highly organized individual who can effectively engage with senior executives, healthcare leaders, board members, advisors, and other key stakeholders.

Key Responsibilities

• Manage calendars, appointments, meetings, including personal and professional commitments.
• Coordinate domestic and international travel, including itineraries, accommodations, and logistics.
• Serve as a primary liaison with executives, board members, healthcare professionals, advisors, nonprofits, and external partners.
• Draft and manage correspondence, presentations, briefing materials, and meeting documentation.
• Maintain confidential records, contact databases, memberships, and important documents.
• Track deadlines, commitments, expenses, reimbursements, and follow-up actions.
• Support board, philanthropic, academic, healthcare, and community-related activities.
• Plan and coordinate meetings, events, conferences, and private functions.
• Handle expense reporting, invoices, and vendor payments.
• Prioritize requests and manage communications while protecting the executive’s time, privacy, and reputation.

Qualifications

• 7+ years of experience supporting senior executives, board members, physician leaders, or high-profile individuals.
• Experience supporting senior leaders preferred.
• Proven ability to manage highly confidential information with discretion and integrity.
• Strong experience coordinating complex travel, meetings, events, and executive communications.
• Advanced proficiency with Microsoft Office and collaboration tools.

Key Competencies

• Executive presence and professionalism.
• Exceptional discretion and confidentiality.
• Strong organizational, planning, and time-management skills.
• Excellent written and verbal communication.
• Sound judgment, problem-solving, and attention to detail.
• Relationship-building and stakeholder management skills.
• Ability to work independently, remain flexible, and anticipate needs in a fast-paced environment.
• Healthcare and executive office experience preferred.

Preferred Attributes

• Proactive, resourceful, and highly dependable.
• Calm under pressure and adaptable to changing priorities.
• Service-oriented with strong personal integrity.
• Willingness to support occasional after-hours or urgent needs.

Required Skills

Preferred Skills

The anticipated base pay range for this position is

$74,550.00 - $119,542.50

Additional Description for Pay Transparency

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company’s long-term incentive program.

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation –120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

Holiday pay, including Floating Holidays –13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year

Additional information can be found through the link below.

Co-Ops and Intern Positions: Please use the following language

Co-Ops/Interns are eligible to participate in Company sponsored employee medical benefits in accordance with the terms of the plan.

Co-Ops and Interns are eligible for the following sick time benefits: up to 40 hours per calendar year; for employees who reside in the State of Washington, up to 56 hours per calendar year.

Co-Ops and Interns are eligible to participate in the Company’s consolidated retirement plan (pension).

Positions Represented by CBA: Please use the following language

This position is eligible for benefits to include medical, dental, vision and time off, as well as any others as provided for in the applicable Collective Bargaining Agreement.
The following link to general company benefits information MUST also be included in the posting: Please use the following language:
For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits