About The Role

Our promise to you

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family

Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
Paid Time Off from Day One
403-B Retirement Plan
4 Weeks 100% Paid Parental Leave
Career Development
Whole Person Well-being Resources
Mental Health Resources and Support
Pet Benefits

Schedule

Full time

Shift

Day (United States of America)

Address

601 E Rollins St

City

Orlando

State

Florida

Postal Code

32803

Job Description

Manages calendar for leaders, schedules meetings and appointments, and coordinates travel arrangements including lodging, transportation, and event registration. Answers and screens incoming calls, takes messages, routes calls appropriately, retrieves voice messages, and greets and assists visitors. Provides administrative and secretarial support including opening and disbursing mail, composing and editing correspondence, preparing expense reports, and maintaining files and records. Schedules and organizes meetings and events, orders provisions, prepares agendas, takes and transcribes meeting minutes, and distributes as appropriate. Prepares and updates presentations, spreadsheets, and other documents, ensuring accuracy and completeness. Assists with budget tracking, contracts, and other financial responsibilities. Serves as a committee member and leads various work teams if requested. Maintains department policies, procedures, and contracts. Manages office supplies and equipment, ensuring availability and proper functioning. Coordinates with other departments and external contacts to facilitate smooth operations and communication. Other duties as assigned. Knowledge, Skills, and Abilities:

Communicate and interact effectively and professionally with diverse populations, individually or as a team member, both in verbal and written communications
Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc.
Maintain confidentiality, use discretion, and adhere to all corporate, legal, and regulatory guidelines
Self-motivated, with flexibility to multitask and prioritize in a stressful, fast-paced environment
Resolve issues with minimal direction or guidance, as well as work independently and as a team member
Professional attitude and conduct
Effectively utilize office equipment including fax, copier, printer, scanner, etc.
Meet ever-changing and multiple deadlines, managing day-to-day workflow
Detail-oriented, with strong proofreading and editing skills
Demonstrates problem-solving skills and the ability to adapt to new situations and responsibilities
Knowledge of health care operations and systems, with a preference for those familiar with performance improvement methodologies and change management
Ability to work well under time constraints and manage multiple projects simultaneously
Excellent analytical, organization, and problem-solving skills, with the ability to respond to time-sensitive issues effectively
Basic accounting, legal and/or contract administration knowledge, with a preference for those familiar with specific systems like AH/AHS SunPort
Organizational and multi-tasking skills, with knowledge of nursing care methods and procedures [Preferred]

Education:

Associate [Preferred]

Field of Study:

Technical degree
Combination of High School degree and related experience

Work Experience:

4+ minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role [Required]
Related business or other administrative experience [Preferred]

Additional Information:

Licenses and Certifications:

National Notary Association Notary Public (NNANP) [Preferred]

Physical Requirements: (Please click the link below to view work requirements)
Physical Requirements - https://tinyurl.com/23km2677

Pay Range

$24.14 - $44.90

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening , including fingerprinting, as required by state law.
Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse :
https://info.flclearinghouse.com/
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.