Administrative Assistant

About Us

AB Facility Services is a trusted facility solutions partner delivering integrated maintenance and building support services - helping organizations create and maintain safe, efficient, high-performing, and welcoming environments. .

Position Summary

The Administrative Assistant will provide essential support to the office and operations teams, ensuring smooth daily operations, efficient communication, and proper documentation. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Answer and direct phone calls and emails, ensuring timely responses to clients and staff.
• Maintain and organize office records, files, and documentation.
• Assist with scheduling, calendar management, and coordination of meetings.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate with vendors, clients, and internal teams as needed.
• Perform other administrative duties as assigned to support business operations.

Qualifications

• Associate degree or higher preferred.
• Proven experience as an administrative assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Team player with a proactive approach to problem-solving.

Why You’ll Love Working Here

• Competitive Salary: We recognize your skills and reward your expertise.
• Comprehensive Benefits Package: Medical, dental, and vision insurance plans to keep you and your family healthy.
• Retirement Savings: 401(k) plan with company match to help you build your future.
• Paid Time Off: PTO and holidays to maintain work-life balance.
• Professional Development: Opportunities for training, certifications, and career growth.
• Supportive Team Environment: Collaborative culture that values your input and encourages innovation

WORKING FOR ABFS

ABFS promotes a culture committed to the growth of individuals through continuous learning, mentoring, and other career growth opportunities. We believe it is important for our employees’ roles to be meaningful through active participation in corporate cultural and operational initiatives. We support these values and help them thrive in each employee. ABFS has built the company based on an employee-focused environment that offers a pathway to lifelong learning and career advancement. ABFS is an EEO/AA/Minority/Female/Disability/Veteran employer.