About The Role

Scope of work

Provide logistics and asset management services covering the receipt, storage, distribution, movement, inventory, accountability, and disposal of CIS assets.
Maintain accurate asset records, support warehouse operations, coordinate with technical and logistics personnel, and ensure timely delivery of logistics services in accordance with organizational policies and applicable procedures.

Accurate and up-to-date CIS asset accountability records.
Timely processing and documentation of all logistics and asset management transactions.
Support for successful completion of annual inventory inspections and resolution of inventory discrepancies.
Proper receipt, inspection, labelling, storage, and distribution of CIS assets within CSU AoR.
Regular reporting on asset status, inventory activities, and logistics actions, as required.
Cooperating with technicians to ensure that the correct CIS equipment is requested to satisfy the user's requirement;
Monitoring the process of deliveries/shipments of goods/services to/from Warehouse, checking for quantity and quality, labelling, issuing to End-of-User;
Liaising closely with internal LOG Section Head and LOG staff and providing assistance as required;
Provide recommendations to improve logistics processes, asset accountability, and operational efficiency.
Logistics services delivered in compliance with applicable procedures, policies, and performance standards

Maintain accurate property accounting records for CIS assets within the logistics management system (CSU AoR in LOG database)
Manage the lifecycle of CIS assets, including requisition, receipt, storage, distribution, transfer, exchange, movement, and disposal.
Support periodic and annual inventory inspections, reconcile records, and resolve asset discrepancies.
Monitor warehouse activities, including receiving, inspection, labelling, storage, and issuance of equipment to end users.
Coordinate with technical staff (with internal LOG Section Head and LOG staff) to ensure requested CIS equipment meets operational and user requirements.
Ensure logistics support activities are delivered in accordance with applicable procedures and Service Level Agreements (SLAs).
Liaise with logistics personnel, warehouse staff, and asset account holders to coordinate logistics and asset management activities.
Prepare and maintain logistics documentation, asset records, and supporting reports.
Identify process improvements and provide recommendations to enhance logistics efficiency and asset accountability.
Perform assigned duties independently with limited supervision and undertake additional tasks as directed by the Logistics Section Head.

The candidate must have a currently active NATO SECRET security clearance
Higher vocational training in a relevant discipline with 2 years post-related experience, or a secondary educational qualification with 4 years post-related experience;
Vocational Training in Supply, Logistics or Supply Chain Management;
Proven understanding of Asset Acquisition procedures;
Proven ability to cooperate and advise on the technical aspects of ICT equipment;
Practical experience in the use of working with ORACLE ERP Logistics and Asset management modules;
Experience in activities which involve the provision of administrative assistance to compile, verify, record and process forms and documents, in accordance with NCI Agency directive/guidance;

Practical experience in the use of NATO resource management tools;
Knowledge and proven experience in the use Oracle Business intelligence for Logistics or Microsoft Power BI;
Prior experience of working in an international environment comprising both military and civilian elements;
Knowledge of NATO responsibilities and organization, including ACO and ACT.
Knowledge of NATO CIS assets regulations and local logistics regulations for NATO HQ.
Knowledge and practical experience in using Microsoft Excel and SharePoint