Senior Executive Assistant

This is a remote position.

Job Description

We are seeking a proactive and highly organized Senior Executive Assistant with a minimum of 3 years of experience supporting C-suite executives, managing partners, or senior leadership. This individual will be responsible for coordinating executive calendars, handling high-volume email correspondence, and ensuring productivity through use of modern task management tools. The ideal candidate is tech-savvy, highly detail-oriented, and comfortable conducting deep research to support the executive’s needs. A background in law or legal support is a strong plus, as is experience with case management platforms.

Responsibilities

• Manage the calendar of a senior executive or managing partner, ensuring effective time blocking, priority management, and meeting preparation.
• Organize, triage, and draft email correspondence with a high level of discretion and professionalism.
• Use project management tools such as Trello, Asana, or similar platforms to track and manage executive and team tasks.
• Conduct detailed research to support executive needs including itinerary planning, client preparation, and briefings.
• Coordinate internal and external meetings, taking notes and following up on action items.
• Assist in preparation of reports, presentations, and executive briefs.
• Manage confidential and sensitive information with utmost integrity.
• (Bonus) Support legal case administration through tools like Clio or Smokeball.

Requirements

• Minimum of 3 years’ experience as an Executive Assistant to senior leadership or C-suite level.
• Proven experience managing complex calendars and inboxes independently.
• Strong knowledge of productivity and project management software such as Trello, Asana, ClickUp, or similar.
• Exceptional communication skills (written and verbal) and professional etiquette.
• Highly organized and detail-oriented with strong prioritisation abilities.
• Comfortable working autonomously in a remote environment.
• Bonus: Prior experience in a legal environment or supporting attorneys.
• Bonus: Familiarity with legal case management software like Clio, Smokeball, MyCase, etc.

Benefits

• Opportunity for 100% remote work.
• Competitive compensation package in foreign currency.
• Regular initiatives for training and professional development.

Join our expanding team and play a central role in enabling the effectiveness of senior leadership across our client base. If you are passionate about supporting visionary executives and thrive in fast-paced remote environments, we encourage you to apply!

Note: Only candidates who make it to our shortlist will be contacted for further discussions.

Teams Squared is a proud equal opportunity employer. We value diversity and are consistently committed to creating an inclusive environment for all team members.