Workplace Assistant

Schedule: Monday to Friday

About the Role

We are looking for a Workplace Assistant to take care of our office on Avenida Paulista. In this role, you will wear 2-hats, a Receptionist and a Facilities Assistant. Your tasks will split your time between running the front desk and making sure the office runs smoothly. You will be the first person people see when they walk in, and the go-to person for keeping the workplace organized.

Key Responsibilities

• Front Desk & Reception: Warmly greet clients, partners, and employees. Manage incoming calls, handle correspondence/deliveries (couriers, mail), and maintain a professional reception area.
• Facilities Coordination: Act as the primary point of contact for routine maintenance. Coordinate closely with the cleaning team and external vendors to guarantee the office remains spotless, presentable, and functional.
• Supply & Inventory Management: Monitor, order, and organize office and pantry supplies (stationery, coffee, hygiene products, etc.), ensuring we never run out of essentials.
• Access Control & Security: Assist with visitor badges, monitoring office access protocols, and ensuring basic workplace safety routines are followed.
• Operational Support: Assist the Operations/HR teams with administrative tasks, event setup preparation, and day-to-day office needs.
• Experience: At least 1 year of experience in receptionist, administrative assistant, or facilities-related roles.
• Education: High School Diploma required; ongoing or completed Bachelor’s degree (Administration, Hospitality, or related fields) is a plus.
• Language: Good communication skills in English (both written and verbal).
• Skills:
• Friendly, polite, and clear when talking to people face-to-face or on the phone.
• Organized and able to handle a few different tasks at once.
• Basic computer skills (knowing how to use Excel/Word or Google sheets/docs).
• CLT Employment
• Meal Voucher
• Health insurance
• Paid Time Off