Coordinator

The Coordinator provides comprehensive administrative, operational, and logistical support to the team, helping to ensure the smooth day-to-day running of activities and the consistent delivery of high-quality support to both internal and external stakeholders. The role requires strong organisational skills, attention to detail, flexibility, and a proactive approach to managing multiple priorities.

Key Responsibilities

Administrative & Team Support

• Provide administrative and coordination support to the team across a range of activities.
• Support the team with ad hoc administrative tasks and projects.

Financial Administration

• Raise and manage purchase orders (POs) in line with internal processes.
• Process invoices accurately and in a timely manner.
• Track expenditure and maintain accurate financial records where required.
• Liaise with internal finance teams and suppliers to resolve invoice-related queries.

Travel & Logistics Coordination

• Arrange domestic and international travel, accommodation, and itineraries.

Data & Information Management

• Maintain accurate records, databases, and tracking systems.
• Perform data entry and ensure information is kept up to date and organised.

Inventory & Resource Management

• Monitor, maintain, and update inventory information using the inventory database/management system.

Client Support & Request Coordination

• Coordinate client requests, including sourcing products, shopping, and arranging services.
• Liaise with suppliers and vendors to obtain quotations, source items, and manage deliveries.
• Ensure client requirements are fulfilled efficiently and to the highest possible standard.
• Coordinate activities across stakeholders to ensure a consistent and professional service experience.