Executive Assistant to the CPO & President gatesolutions

We’re looking for motivated, engaged people to help make everyone’s journeys better.

Job Summary

Start Date: 01 January 2027 | Part-time (50% FTE)

Based at the gategroup Global Headquarters in Glattbrugg, the Executive Assistant CPO and President gatesolutions provides high-level, proactive and strategic administrative support to the Chief People Officer (CPO) and President gatesolutions. Acting as a trusted partner, the role ensures the effective coordination of executive priorities and enhances productivity. The position requires a high degree of professionalism, discretion and adaptability, managing complex schedules, global stakeholder interactions and business-critical activities in a fast-paced, international environment.

Main Duties and Responsibilities

Executive Coordination & Strategic Support

• Manage complex executive calendars across multiple time zones and prioritize critical business activities.
• Serve as a trusted partner and gatekeeper, facilitating effective communication and alignment with executive priorities.

Stakeholder Management & Governance

• Coordinate global meetings, leadership forums, and governance activities.
• Prepare agendas, presentations, and briefing materials.
• Collaborate with senior stakeholders, global teams, and external partners to ensure alignment and timely execution of initiatives.

Operational Excellence & Administrative Management

• Organize international travel arrangements, detailed itineraries, and expense management.
• Handle confidential information with discretion and maintain accurate records and documentation.
• Drive continuous improvement of administrative processes through digital tools and best practices.

Core Competencies and Requirements

Education

• Completed commercial apprenticeship or equivalent qualification.

Work Experience

• Minimum 3 years of experience as an Executive Assistant in a global, matrixed, or multinational organization.
• Experience supporting multiple senior executives simultaneously.
• Proven ability to work effectively in fast-paced international environments with complex stakeholder networks.

Technical and Language Skills

• Advanced proficiency in Microsoft Office applications (Outlook, Excel, PowerPoint, Word) and collaboration tools such as Teams and SharePoint.
• Strong digital literacy and experience with modern workplace technologies.
• Fluency in English and German.
• Additional language skills such as Spanish, French, or Italian are considered an advantage.

Core Competencies

Thinking (Analysis & Problem Solving)

• Strong planning, prioritization, organizational, and problem-solving skills with a proactive mindset.

Engaging (Collaboration & Communication)

• Excellent stakeholder management and communication skills, with the ability to build effective relationships across all levels of the organization.

Inspiring (Influence & Relationships)

• Builds trust through professionalism, integrity, resilience, discretion, and sound judgment.

Achieving (Execution & Delivery)

• Consistently delivers high-quality results under pressure while demonstrating ownership, adaptability, and accountability.

If you want to be part of a team that helps make travel and culinary memories, join us!