Budget/Business Analyst

Budget/Business Analyst

USC School of Architecture

Application Procedure

As part of the application, candidates must upload one document file (Word or PDF) that contains the following: 1) a cover letter, 2) Resume (including telephone and e-mail address). Make sure to upload both documents to be considered for this position.

About the Opportunity

The University of Southern California School of Architecture is looking for a customer-centric and details-oriented Budget/Business Analyst to join the Business Office Team. The Budget/Business Analyst will be part of a team that manages the accounts and reviews transactions for the school and works closely with students, staff, and faculty on processing business transactions.

About the University of Southern California

The University of Southern California is one of the world’s leading private research universities. An anchor institution in Los Angeles, USC has a large number of international students and offers extensive opportunities for internships and study abroad. With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge. For more information, visit www.usc.edu .

About USC School of Architecture

The School is located on USC’s main University Park Campus (UPC) is located at Watt Hall, Harris Hall, and MacDonald Becket Center (MBC). For more than a century, the USC School of Architecture has shaped the spaces and systems that define how we live, work, and connect. Our mission is to educate and empower the next generation of designers, thinkers, and innovators who will create a more sustainable, inclusive, and resilient world. Rooted in Los Angeles’ global laboratory and connected to an international network of scholars and practitioners, the School of Architecture leverages research, creativity, and collaboration to address the most pressing issues of our time.

In this fast-paced environment, the Budget/Business Analyst will have responsibilities that include but are not limited to:

Responsibilities And Duties

• Assists in local planning of short- and long-term budgets by compiling and organizing data for use in forecasts.
• Analyze overall departmental spending versus budget and prepare ad hoc financial reports as requested. Provide detailed transactional data that is easy to understand to help budget administrators make sound decisions regarding their programs.
• Administers assigned budget(s). Monitors actual income and expense and develop projections to authorize or extend financial commitments.
• Forecasts future budget performance based on knowledge of assigned operations.
• Identifies and researches variances and trends and brings to the attention of the supervisor for discussion and resolution.
• Interacts with central departments as a representative of the school including Purchasing, USC Travel Manager, Office of Global Initiatives and Corporate Card Services.
• Coordinated new supplier set up when requested by departments and sees the process until completion.
• Submits Workday access requests based on departmental roles and responsibilities.
• Submits corporate card change requests for procurement and travel cardholders.
• Troubleshoots problems, including research of pertinent facts and interacts with appropriate university staff to achieve resolution.
• Sets up and maintains gift and project accounts and tracks expenditures to assure the accounts stay within budget.
• Set up and maintain Internal Service Deliveries (ISD) for central services related to school operations such as parking, hotel stays, and events.
• Reconciles account balances and activity to university financial records and initiates correcting entries.
• Coordinates fiscal year-end financial transfer and closing activity with staff and faculty.
• Provides guidance to staff and faculty regarding university expenditure policies and procedures. Assists faculty and staff in financial transactions such as purchasing equipment and supplies and accounting for travel expenditures and reimbursements.
• Reviews procurement card and travel-card transactions to ensure compliance with university policies.
• Manages purchasing requests and submits requisitions to obtain purchase orders against budget and university guidelines for goods and services.
• Purchases goods for faculty, staff and students who do not have a procurement card and reconcile transactions at the end of the month.
• Manages the Dean’s approval memos for goods and services based on University and School specific expenditure policies.
• Make travel and hotel arrangements for visiting scholars and guests. Submits reimbursement requests for students and school guests as requested.
• Reviews invoices and coordinates with departments to confirm goods and services have been received.
• On a monthly basis, reconcile account balances and activity to the university financial system, researching and bringing budget variances to the attention of the supervisor for discussion and resolution.
• Provide detailed reporting to stakeholders including the Manager Budgetary Balance (MBBR) report as well as detailed transactional journal data that shows trends and where budget expenditures are occurring.
• On a quarterly basis, meet with department chairs, administrators, and supervisors to review their department financial performance.
• In addition, the successful candidate must demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values .

• Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.
• Experience And Qualifications