About The Role

Workplace, ITV Leeds

12 month fixed term role, Part time

The Role

To provide administrative support to the Content Services Senior Manager and Head of Content Library, and carry out general organisational, administrative and operational duties for the teams.

Key responsibilities

Diary management including arranging meetings, booking time in calendars and liaising with multiple departments, stakeholders and suppliers.
Arranging travel and accommodation using bespoke booking systems
Processing invoices and purchase orders and expenses using internal finance systems
Managing the internal leave tracking system including setting up new users and maintenance
Assisting with planning and delivering team events
Taking meeting notes / minutes
General administration duties for the department including purchasing office/technical equipment when required
Support and maintenance of key social media and marketing channels including the Content Services website
Providing administrative support to the Heads of Department
Support and assistance in providing Monthly Stats and Financial Reporting to Finance
Planning and arranging work experience students, creating agendas and completing the relevant forms for HR before they arrive.
Monthly reports on the department, with the aim to update the wider CS&D
Project support on the Content Library’s Digitisation programme
Assisting the teams with operational tasks, such as timecode capture, archive research tasks and metadata enrichment

Skills you’ll need (minimum criteria)

Diary Management: Proven track record in complex diary management, scheduling, and managing conflicting priorities.
Google Workspace: High proficiency across Google Workspace apps (Docs, Sheets, Slides, Gmail, and Calendar).
Minute-Taking: Experience in accurate minute-taking and tracking follow-up actions for key meetings.

Other things we’re looking for (key criteria)

Excellent organisational skills
Excellent communication skills
Discretion and sensitivity is essential
Ability to work accurately under pressure
Good attention to detail
Computer literate and keen to use new technology
Enthusiasm to learn
Someone who is motivated, proactive, and a team player but also able to work on their own initiative.
Personable, friendly and confident
Adaptable
Ability to develop strong working relationships at all levels across ITV and externally
Ability to communicate with stakeholders at all levels of the business
Can work seamlessly across multiple tasks/project simultaneously
Understanding of video formats and systems is desirable but not necessary