Program Activities Coordinator

Summary

• The Program Activities Coordinator assumes a pivotal role, working independently in
• orchestrating seamless communication among staff, participants, and INPEACE
• programs, both digitally and in person. From event coordination to participant
• recruitment, their organizational skills serve as the bedrock. This position will work
• alongside the program staff to provide technical support for virtual workshops and input
• and maintaining program data. Collaborating with the data team, they ensure that
• reports align with grant objectives. Their efficiency in document processing, travel
• coordination, and various tasks must include an unwavering commitment to
• confidentiality. Their adaptability and strong teamwork make them an indispensable
• asset to the project's success.

Duties and Responsibilities

• Works independently.
• Provide assistance with coordination and organizational support for activities and functions:

• o Communicate with staff, project participants, and other INPEACE programs
• including e-mail, phone, and face to face inquiries
• o Coordinate event planning and implementation

• Assist in recruitment of program participants.
• Maintain registration process, system and communication for program activities, events, and

services.

• Provide technical support during virtual workshops and events, as needed.
• Enter and maintain data for program services.
• Maintain complete documentation for all data sources.
• Works with data team to coordinate outcome data points and reports based on internal logic

model and grant objectives.

• Assist in the preparation of presentations and reports.
• Process check requests and other documents as required for internal INPEACE

communication and operations.

• Assist in coordination of travel arrangements, reimbursement/payment processing,

purchasing of supplies, mailing, copying, and completing errands.

• Handle confidential materials and information.
• Other duties as directed.

Minimum Qualification

High School Diploma

Skills and Knowledge

• Proactive.
• Customer and service oriented
• Ability to work as part of a team.
• Excellent communication and organizational skills.
• Detail oriented.
• Proficient with programs such as Word, Excel, PowerPoint, and Outlook.

Knowledge of databases preferred.

• Familiar with non-profit business operations.