Real Estate Virtual Assistant

A real estate virtual assistant works closely with real estate agents, brokers, property managers, investors, and clients to ensure smooth daily operations and successful property transactions. The Real Estate VA supports sales, marketing, administrative tasks, and client communications while helping maintain strong relationships with buyers, sellers, and vendors.

TASKS

Managing inbound and outbound calls with buyers, sellers, tenants, brokers, lenders, and other stakeholders regarding property inquiries, showings, follow-ups, and transaction updates;

Maintaining excellent phone etiquette and professional communication at all times

Managing and updating CRM systems such as KVCORE, Follow Up Boss, Salesforce, HubSpot, or other real estate CRMs

Assisting with listing management, including uploading property details to MLS platforms, coordinating photography, and ensuring listing accuracy

Qualifying leads and conducting follow-ups via phone, email, and SMS campaigns

Providing administrative support that includes: data entry, appointment scheduling, email management, document preparation and contract assistance, calendar management and time-keeping

Coordinating transactions by communicating with escrow officers, lenders, inspectors, appraisers, and clients to ensure deadlines are met

Preparing marketing materials such as flyers, brochures, social media posts, and email campaigns

Managing social media accounts and online listings to enhance brand visibility

Maintaining accurate records of transactions, listings, and client communications

Establishing and nurturing professional relationships by acting as a primary liaison between clients and the real estate team

Ensuring confidentiality of client and company information at all times

Supporting property research, market analysis, and comparative market analysis (CMA) preparation.

Requirements

QUALIFICATIONS

• Must have excellent verbal and written English communication skills
• Prior experience in call handling
• Familiarity with real estate terminology, contracts, and transaction processes
• Experience working with MLS systems and real estate CRMs is highly preferred
• Experience working with Google Workspace and/or Microsoft Office is a plus
• Knowledge of digital marketing tools (e.g., Canva, Mailchimp, social media platforms) is a plus
• Strong attention to detail
• Highly organized and able to manage multiple deadlines
• Impartial and professional in handling confidential information
• Computer savvy and comfortable learning new software tools
• Open to working night shifts.

MINIMUM SYSTEM REQUIREMENTS

PRIMARY SYSTEM

• Computer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 or higher
• Computer Memory/RAM: 8.00 GB
• Computer Operating System: At least Windows 11 64-bit or macOS Ventura
• Headset: Any USB-type headset with noise-cancelling feature
• Camera: Capable of a clear and crisp video output

BACK-UP SYSTEM

OPTION 1 (BACKUP SYSTEM)

• Computer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 or higher
• Computer Memory/RAM: 8.00 GB
• Computer Operating System: at least Windows 11 64-bit or macOS Ventura
• Headset: Any USB-type headset with noise-cancelling feature (Optional)

OPTION 2 (POWER SUPPLY - UPS)

• Must be capable of powering your work station for at least 3 hours
• Typically a device with 240Wh or higher will be sufficient
• Must be capable of accepting all the plugs required to maintain the primary device and work environment (device, monitor, modem, cell phone if using as internet backup)

PRIMARY INTERNET CONNECTION

DSL / Fiber Connection - Minimum of 100mb/s contracted

BACK-UP INTERNET CONNECTION

Minimum of 20mb/s (Cell)

RECOMMENDED SYSTEM REQUIREMENTS

PRIMARY SYSTEM

• Computer Processor: Intel Core i7 and i9 Core or Core Ultra or AMD Ryzen 7 or higher
• Computer Memory/RAM: 16.00 GB
• Computer Operating System: At least Windows 11 64-bit or macOS Tahoe
• Headset: Any USB-type headset with noise-cancelling feature
• Camera: Capable of a clear and crisp video output

BACK-UP SYSTEM

OPTION 1 (BACKUP SYSTEM)

• Computer Processor: Intel Core i7 and i9 Core or Core Ultra or AMD Ryzen 7 or higher
• Computer Memory/RAM: 16.00 GB
• Computer Operating System: At least Windows 11 64-bit or macOS Tahoe
• Headset: Any USB-type headset with noise-cancelling feature
• Camera: Capable of a clear and crisp video output

OPTION 2 (POWER SUPPLY - UPS)

• Must be capable of powering your work station for at least 3 hours
• Typically a device with 240Wh or higher will be sufficient
• Must be capable of accepting all the plugs required to maintain the primary device and work environment (device, monitor, modem, cell phone if using as internet backup)

PRIMARY INTERNET CONNECTION

DSL / Fiber Connection - Minimum of 500mb/s contracted

BACK-UP INTERNET CONNECTION

Minimum of 20mb/s (Cell or wired)

Benefits

RATE AND REWARDS

Starting rate is $800 (USD) monthly

Employment Type: Independent Contractor

Free Training

Paid Time Offs

HMO Coverage

Optical Rewards

Performance-Based Increase

Permanent Work From Home

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Global Medical Virtual Assistants is one of the Philippines’ leading virtual assistant companies that shelter Filipino healthcare and corporate professionals who want to work from home. Founded by Beth Raboin, our organization aims to provide career opportunities for all aspiring Filipino professionals who want to pursue jobs that develop and maintain the continuity of their professional practice in the healthcare industry.

We partner with growing and well-known healthcare professionals and institutions in the United States, providing globally competitive medical virtual services.