Project Coordinator

Job details

Key Responsibilities

• Assist with the planning, scheduling, and coordination of daily project activities, including short-term lookaheads and site logistics.
• Support budget preparation, cost tracking, and basic financial reporting by monitoring cost codes, change impacts, and invoice status.
• Communicate with consultants, subcontractors, and suppliers to maintain alignment on project priorities and support smooth project execution.
• Coordinate site staffing as required, including sourcing and hiring general labor or temporary workers, arranging onboarding and site orientation, and confirming daily manpower needs with the foreman or superintendent.
• Monitor material deliveries, procurement activities, and equipment requirements, and follow up with vendors to help avoid project delays.
• Support materials purchasing by obtaining quotes, preparing purchase orders, tracking approvals, confirming lead times, and reconciling packing slips with delivered materials.
• Maintain accurate and organized project documentation, including contracts, RFIs, submittals, permits, site instructions, meeting minutes, and other project records, ensuring timely distribution and proper filing.

Required Qualifications

• Minimum of 2 to 3 years of experience with a general contractor, in building construction, construction site management, or a related field.
• Able to prepare, interpret, and maintain project schedules and detailed step-by-step action plans.
• Strong knowledge of cost estimating and quantity takeoffs.
• Highly organized, with the ability to manage multiple tasks and priorities effectively under tight deadlines.
• A collaborative team player with a strong teamwork mindset.
• Excellent written and verbal communication skills, with experience communicating with clients.
• Proficient in digital tools, including Microsoft Office Suite.
• Experience with Microsoft Project scheduling software is considered an asset.
• Self-motivated, detail-oriented, and proactive in identifying issues and improving processes.

Benefits

• Dental care
• Extended health care
• Life insurance
• Paid time off
• Vision care

Experience

• Local Building Construction: 2 years (required)
• General Contractor: 2 years (required)