About The Role

The Associate IT Project Manager supports the successful delivery of low-complexity technology projects and project workstreams within VUIT by coordinating project activities, maintaining delivery artifacts, facilitating stakeholder communications, and monitoring progress against established plans. Working under close supervision and established project management practices, the role supports project governance, risk tracking, and execution activities while escalating issues appropriately and developing foundational project management expertise. The position contributes to operational effectiveness and stakeholder outcomes through reliable project coordination and consistent application of VUIT project management standards.

About the Work Unit

Vanderbilt University Information Technology is a human-centric organization that advances our university by delivering innovative solutions and frictionless experiences through collaboration.

Key Functions and Expected Performance

Project Planning and Execution

Supports the planning and execution of low-complexity IT projects and project workstreams.
Maintains project schedules, action logs, milestone tracking, and project documentation.
Assists in developing project plans, status reports, meeting materials, and implementation documentation.
Coordinates project activities and deliverables to support timely achievement of project objectives.

Stakeholder Engagement and Communication

Maintains communication with project teams and stakeholders regarding project status, timelines, decisions, and upcoming activities.
Coordinates project meetings and documents action items, decisions, and outcomes.
Supports requirements-gathering and stakeholder feedback activities.
Escalates stakeholder concerns and unresolved issues to project leadership as appropriate.

Scope, Schedule, and Delivery Coordination

Monitors project tasks, milestones, and dependencies to identify potential schedule or delivery impacts.
Maintains project tracking tools and reporting mechanisms that provide visibility into project status.
Coordinates project resources, meetings, and logistics in support of delivery objectives.
Documents scope changes, decisions, and related impacts in accordance with established processes.

Risk, Issue, and Governance Support

Maintains project risk, issue, dependency, and decision logs.
Identifies and communicates potential project risks and obstacles for evaluation and resolution.
Supports implementation of approved mitigation and contingency actions.
Prepares project status information and governance materials to support project oversight and decision-making.

Project Management Practice Development

Applies established project management methodologies, tools, and templates.
Participates in training and development activities to build project management knowledge and skills.
Incorporates feedback and lessons learned to improve delivery effectiveness.
Contributes to continuous improvement of project coordination and documentation practices.

Working Conditions and Operational Requirements

Hybrid Work Arrangement

This position is eligible for a hybrid work schedule, combining on ‑ campus and remote work. Employees are expected to be on site at least two days per week and for activities that require in ‑ person presence, such as team collaboration, service delivery, or campus events. Specific on ‑ site expectations are determined in coordination with the supervisor and must align with departmental needs and institutional policy. Remote work privileges may be revoked at any time.

Supervisory Relationships

This position does not include direct supervisory responsibility but may provide informal guidance or mentorship to colleagues as needed. The role reports administratively and functionally to the IT Project Delivery Manager.

Education and Certifications

Bachelor’s degree is necessary [AE1]
CAPM certification is preferred

Experience and Skills

1–3 years [AE2] of relevant professional experience supporting technology projects, project coordination activities, or related work is necessary .
Knowledge of project management principles, project lifecycle processes, and project documentation practices is necessary .
Ability to organize and maintain project schedules, deliverables, risks, issues, and action items is necessary .
Strong written and verbal communication skills with the ability to work effectively with diverse stakeholders is necessary .
Proficiency with project management, collaboration, and reporting tools is necessary .
Ability to recognize and appropriately escalate project risks, issues, and dependencies is necessary .
Demonstrated ability to work collaboratively while developing professional project management expertise is necessary .
Demonstrated commitment to VUIT’s Guiding Principles is necessary

Information Technology’s Guiding Principles

Trust and Respect- VUIT cultivates a community built on trust, mutual respect, and inclusivity, where all members feel valued and supported. We prioritize honesty, dignity, empathy, and a willingness to listen and understand.
Professionalism- VUIT strives to maintain a culture of maturity, accountability, and integrity to best represent the University and self. Have a sense of humility and poise in your work and daily interactions.
Collaborate- VUIT commits to being inclusive in solution design where we value sharing within and partnering across the university. We are intentional about including our colleagues and preventing silos.
Bias-to-Action- VUIT is seen as a changemaker by exhibiting a decisive, self-starter, take-action approach with a willingness to make decisions without excessive deliberation. Personal initiative is recognized as a key part of the creative process.
Communicate- Communication (written, verbal and non-verbal), within and outside VUIT, is open, thoughtful, welcoming, clear, proactive, concise yet complete, always honest, and delivered kindly.
Innovate- VUIT pledges to be bold and challenge the status quo by inspiring a culture of creativity that promotes growth and advancement for the university.
Celebrate Each Other- We are intentional in showing appreciation for the work of others by valuing and acknowledging meaningful contributions at all levels of the organization.
Optimize- VUIT will practice continuous and thoughtful optimization of our solutions and services to increase our human and technological capacity. Capacity drives innovation.