Accounts Payable Accountant

Primary Purpose of Position: The Accounts Payable Accountant performs accounts payable, cash disbursements, and cash receipts functions and serves as an accounting resource for the agency.

Core Functions

• Performs and manages accounts payable and disbursement functions
• o Administers and maintains automated accounts payable system.
• o Audits invoices and billing statements for propriety and accuracy.
• o Ensures purchase orders and payment requisitions are properly prepared and authorized.
• o Reviews and processes employee expense reports.
• o Performs monthly accounts payable closings.
• o Reconciles Accounts Payable at Month end.
• o Maintains files of paid invoices.
• o Investigates and problem solves Accounts Payable payment issues
• o Set up staff in the Payment Requisition Software (eRequester) for purpose of creating check requests and PO's.
• Performs cash receipts functions
• o Accounts for all general cash receipts.
• o Prepares and handles bank deposits.
• o Prepares cash receipts and cash disbursement spreadsheets, reconciles to monthly bank statements and uploads activity to GL on a monthly basis.
• o Creates a daily cash voucher of all checks received into the building, distributing them to the appropriate department once documented
• Prepares and maintains W-9 and 1099 files
• o Collects W-9 forms from vendors and maintains W-9 files by scanning into DocuWare.
• o Prepares and files annual 1099 tax forms
• o Assists in verifying TIN of new vendors utilizing the IRS TIN matching service.
• Prepares various schedules, work papers, and documentation for external audits
• o Prepares audit documentation in accordance with external auditor's "Prepared by Client List."
• o Responds to questions and provides other documentation as requested.

Other Duties

• Serves as a backup and support for other Accountants.
• Develops and maintains Procedures Manual.
• Participate in New Employee Orientation Programs.
• Prepares and submits annual Abandoned Property Report.
• Other duties as assigned

Requirements

Education and Experience: Education in Accounting, Business, Finance and two years of experience administering accounting policies and procedures or a combination of six years of experience, training and independent study is preferred.

Skills and Knowledge

• Strong organizational and analytical skills.
• Strong written and oral communication skills.
• Ability to work effectively with others
• Able to take initiative, utilize creative and analytical skills and complete projects on a timely basis.
• Proficiency in a variety of information systems and accounting software.

Working Conditions: Fast paced environment with multiple priorities, interruptions & deadlines. This is an in-office position.

Reports To: Governmental Accounting Manager Supervises: no one

The starting hourly rate for this position is $20.4754 ($42,589 annually), plus a comprehensive benefits package, including, but not limited to, health, dental and vision, retirement options with employer match, life insurance, short and long-term disability, employee assistance, generous earned time and all major federal holidays. Employment is eligible for the Public Service Loan Forgiveness Program.

**Position will remain open until a suitable candidate is found**