Accounts Payable Manager

We are seeking an experienced and strategic Accounts Payable leader to lead the consolidated AP and Expense Management function across our multi-entity platform. This role will be instrumental in establishing and maintaining robust payables operations, standardizing processes across our portfolio companies, and providing exceptional client service to our third-party vendors and employees. The ideal candidate thrives in a complex, fast-paced environment and has proven experience implementing and maintaining payables operations in a multi-entity or roll-up environment.

This position will require significant interaction with the entire organization. The ideal candidate is someone who brings instant credibility because of his or her accomplishments. He/she must be able to address technical and business questions and have the interpersonal skills to guide employees throughout the entire payables and expense management cycle.

Key Competencies

Oversee end-to-end invoice processing and expense management operations across all initial 20+ entities plus any subsequent acquisitions, ensuring accurate categorization and timeliness

Lead the selection, evaluation, and implementation of a consolidated AP platform, ensuring to address the needs of the entire organization

Lead the selection, evaluation, and implementation of a consolidated expense management platform (corporate credit cards + employee reimbursements), with particular focus on addressing the needs of our field teams

Manage vendor onboarding processes to securely obtain required information for tax compliance and reporting purposes

Develop and implement robust payment processing schedules for the organization, establishing clear expectations for our employees and third-party vendors

Ensure accurate coding of transactions for accounting purposes, including general ledger account, location, subsidiary, and department dimensions along with sufficient description information to provide clarity to users

Design and implement appropriate approval flows for both invoices and expense reports that align with the organizational structure and business-level controls

Oversee the administration of corporate credit cards including monthly spend limits, default coding, approval hierarchies, and spend-type limitations

Drive expense report compliance across the organization to ensure accuracy and timeliness of submissions and gathering of appropriate supporting documentation

Partner with accounting and finance leadership to support month-end close and streamline the general ledger reporting needs for all payables-related activities

Develop and maintain payables policies, procedures, and internal controls to ensure data integrity and compliance

Establish and maintain AP-related metrics and reports (i.e. KPI’s, Aging, etc.)

Respond to inquiries with a high level of confidentiality, accuracy, and customer service

Support integration planning and execution for new acquisitions

Build, lead, and mentor a high-performing AP team potentially across multiple locations

Develop talent and create clear career paths for team members

Foster a culture of continuous improvement, accountability, and collaboration

Assist with internal and external audits and documentation requests

Requirements

5+ years of progressive accounts payable experience with at least 2 years in a manager-level role or above

Strong understanding of AP best practices, internal controls, and accounting principles

Bachelor’s degree in accounting, finance, business administration, or a related field (or equivalent experience)

Experience in a multi-entity, roll-up, or private equity-backed environment in the hospitality industry, a plus

Experience in a shared services or high-volume AP environment, a plus

Experience with NetSuite, a plus

Strong experience in Guesty software

High level of discretion and ability to handle sensitive and confidential information

Strong analytical, problem-solving, and organizational skills with exceptional attention to detail

Strong leadership and team management capabilities

Excellent communication skills with ability to present at company-wide meetings or forums

Ability to manage multiple deadlines in a fast-paced environment

Customer-service mindset when supporting employees and vendors

Vacation Property Management experience, a plus

This is a full-time, permanent night shift role aligned with US working hours. The position is permanently work-from-home, and candidates must have a minimum internet speed of 100 Mbps.

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