About The Role

Position Summary

The Program Coordinator is part of the administrative staff in the Department of Psychology in the College of Arts and Science, Division of Natural Sciences at Vanderbilt University and is a direct support of departmental Administrative Officer and Departmental Chair and is primarily responsible for graduate and undergraduate programs. This position handles student-related matters. Reporting directly to the Administrative Officer in Psychology, the Program Coordinator will support Psychology students.

About the Work Unit

The internationally renowned Department of Psychology houses several award-winning professors who are distinguished scholars in their respective fields and who are dedicated to providing world-class education and training to our undergraduate and graduate students. While our course curriculum encompasses all of the sub-disciplines of Psychology, the research of our faculty centers around three major areas: Clinical Science, Cognition and Cognitive Neurosciences, and Neuroscience.

Key Functions and Expected Performance

Analyzing, forecasting, and developing annual budgets for students.
Coordinate payroll related activities for all students in Psychology; onboard students, interns and observers.
Process Graduate Award Forms and Benefit Award Forms; work closely with Student Accounts to ensure that all graduate student accounts are charged appropriately.
Responsible for monitoring student registration at the start of each semester to ensure everyone is registered properly and processing necessary corrections in a timely manner.
Processing appointments for interns and observers.
Troubleshooting student payroll problems, insurance and student accounts issues as needed.
Preparing financial materials for new graduate student orientation.
Serves as Liaison between department and Student Financial Aid Office, Student Accounts Office, BRET Office and Graduate School.
Develop, coordinate, and manage student data collection system.
Assist Administrative Officer, Administrative Manager and Grants Manager with student data analysis for surveys and grants submissions.
Visa processing for Foreign National students.
Maintaining student financial records.
Assist with Graduate Students Recruiting visits, orientation set-up, reservations, and student related promotional events.
Assist with graduate program related changes to the website and managing the listservs, directory, and Vanderbilt alumni LinkedIn page for students.
Assist with booking travel for prospective graduate students and arranging itineraries (ground transportation, meals, meetings, etc.).
Maintain electronic student files in Box.
Additional duties as assigned.

Supervisory Relationships

This position does not have supervisory responsibilities. This position reports administratively and functionally to the department Administrative Officer.

Education and Certifications

Bachelor’s Degree or equivalent related experience is necessary.

Experience and Skills

Strong interpersonal and communication (written/verbal) skills are necessary.
Ability to use independent judgement and to manage and impart confidential information is necessary.
Ability to analyze and solve problems in a time-efficient manner is necessary.
Ability to plan, develop, and coordinate multiple projects is necessary.
Knowledge of human resources administration principles and practices is strongly preferred.
Software/Vanderbilt Systems knowledge is preferred.
MS Office proficiency, Adobe Professional is necessary.