Assistant, Administrative

Responsibilities

• Answer telephone calls professionally and efficiently.
• Greet visitors in a friendly and professional manner, and support visitor registration system.
• Generate customer invoices based on approval from sales.
• Generate costing invoices for customer own material production.
• Customer portal data entry to submit invoices for select accounts.
• Ability to review data transactions and resolve order costing issues.
• Image documents for file retention.
• Complete supporting transactions for the material retesting procedure.
• Retrieve documentation from imaging as requested by business (invoices, packing slips, MTR’s).
• Order and manage inventory of office supplies.
• Apply document coding to vendor invoices.
• Coordinate incoming and outgoing mail/couriers.
• Prepare documentation for selected customer requirements.

Qualifications/Attributes

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of D365 is an asset.
• Professional demeanor with excellent interpersonal skills.
• Experience with multi-line phone systems.
• Minimum 2 years experience in an Administrative role.
• Good time management and organizational skills to prioritize tasks and meet deadlines.
• Strong attention to detail and ability to maintain a high degree of accuracy.
• Effective communication skills, both verbal and written.

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• Ability to work independently as well as a team member.