Lateral and Early Careers Recruitment Administration Assistant (6 month FTC)

Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals.

Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years.

As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world’s largest markets, key financial centres and major growth hubs.

At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas.

We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we’re focused on areas of growth that affect every business across the world.

All of this is achieved by supporting the growth of our people, who help us deliver on our ambition – which is to help you achieve yours.

Herbert Smith Freehills Kramer: Your goals. Our ambition

The Opportunity

Key responsibilities

Lateral Recruitment

• Onboarding contingent workers to Workday and ensuring internal teams are updated regarding induction and training requirements
• Booking rooms for interviews and candidate tests
• Hosting / invigilating locum testing sessions
• Sharing recruitment terms of business with new suppliers via DocuSign
• Providing overflow support or holiday cover to the Lateral Recruitment Assistants

Vacation Scheme Applications

• Assisting with the management of all vacation scheme applications on the applicant tracking system, including monitoring and processing online testing
• Assisting with screening applications

Assessment Centres (ACs)

• Responsibility for booking partners and senior associates for Assessment Centres in a timely manner
• Compiling daily AC packs and ensuring the assessors and candidates have all relevant materials
• Coordinating AC timetables on the SOVA platform
• Arranging trainees for the office tours
• Ensuring the candidate and assessor rooms are booked & set up prior to each AC
• Assisting with the running of ACs
• Collation of feedback for each attendee
• Producing offer and reject letters as required
• Responsible for expensing all travel receipts
• Assisting with providing and arranging reasonable adjustments to candidates attending an AC

University Liaison

• Attending events such as law fairs
• Assisting with finding representatives for events when needed
• Coordinating couriers to send documents and collateral to campus events
• Assisting with room booking and coordination of events when needed

General Administration

• Answering phones, taking messages, dealing with queries in the shared inbox
• Ad-hoc duties as requested by the Early Careers Advisers and Manager
• Raising invoices and expenses in a timely manner
• Right to work checks

Qualifications, skills and experience

• We would expect the successful candidate to be educated to degree level
• A minimum of 6 months previous office experience is desirable (ideally in recruitment), however would consider those with less or more experience provided the required competencies are met
• Events organisation experience is desirable
• Strong attention to detail and a can-do attitude
• Proficiency in Microsoft Office Products, in particular in Excel

Competencies

Personal Leadership

• Positively impacts those around them, makes quality decisions and develops themselves both personally and professionally
• Demonstrates sound knowledge in their field
• Anticipates potential problems and identifies a range of possible solutions
• Adapts their interpersonal style to suit different audiences in a genuine way

Builds Authentic Relationships

• Takes time to get to know people beyond their role
• Treats people with respect and in a fair and consistent way
• Recognises when colleagues are under pressure and volunteers to assist them where possible

Collaborates with others

• Works within teams and across boundaries to share knowledge and achieve results
• Identifies and builds relationships required to achieve the best outcomes for the firm
• Engages people with the right skills, knowledge and expertise to provide advice and assist with tasks
• Connects other people in the firm who have mutual interests or work objectives
• Generously shares their time, knowledge, expertise and talent to support others’ success

Enhances the Client Experience

• Creates opportunities to enhance the experience of the firm’s clients through their daily tasks
• Behaves consistently with the firm’s values in their interactions with others
• Conducts themselves in a way that reflects positively on the firm’s brand, both inside and outside the firm

Achieves Results

• Maintains focus and drive to achieve quality outcomes
• Focuses their time and efforts on issues that will have the greatest impact on agreed objectives
• Anticipates responses and plans their approach accordingly
• Looks for the most effective way to achieve outcomes
• Maintains perspective and optimism when faced with setbacks

Team

People

Working Pattern

• Full time
• Location

London

Contract type

Fixed Term Contract

Diversity & Inclusion

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.