Administrative Assistant, Golf Shop

• The primary responsibility of the Administrative Assistant is to provide administrative support for Golf Shop operations while maintaining the confidentiality of all Club business.
• This position is a full-time, on-site role in Augusta, GA.

Job Responsibilities

• Receives incoming phone calls and appropriately handles or directs the call.
• Types memos, correspondence and files department documents and forms. Edits and updates documents utilized by all Golf Shop employees.
• Organizes and maintains all central filing systems for the Golf Shop and makes recommendations for improvements to the filing system.
• Maintains the calendar for Senior Director, Golf Professionals, schedules appointments and coordinates gate access notifications.
• Reconciles the cash register and maintains petty cash fund.
• Communicates with Accounting on purchase orders and accounts payable purchase orders.
• Enter daily deposits into bank account.
• Processes and sorts incoming/outgoing mail.
• Maintains contact information for the Golf Shop.
• Purchases office supplies and maintains appropriate inventory.
• Coordinates the maintenance of all office equipment in the Golf Shop.
• Coordinates travel arrangement for Senior Director, Golf Professionals.
• Maintain a sufficient green jacket inventory to accommodate Member needs.
• Coordinates appointments with tailor for green jacket alterations.
• Updates spreadsheet to account and track all green jacket activity including inventory, sale and alterations and storage between Golf Shop and Housekeeping.
• Greet and provide professional and courteous assistance to Members and guests in the sale of golf shop merchandise and apparel.
• Operates a cash register for purchases.
• Performs other duties which are deemed by management to be an important part of the job.
• Physical demands are outlined immediately below.

Physical Demands

• Acceptable level of hearing and vision to perform job duties
• Occasionally required to walk and work with hands and arms, lift up to 25 pounds and/or drive a golf cart.
• Constantly required to sit, sometimes for several hours at a time, and use their hands and fingers to operate a computer.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Qualifications

Skills/Knowledge/Attributes

• Must have working knowledge of Microsoft Word and Excel computer applications
• Effective oral and written communication skills
• Good time management skills with the ability to prioritize multiple tasks effectively
• Effective customer service skills
• High attention for detail
• Advanced organizational skills
• Basic math skills

Relative Experience/Education

• 0 – 2 years’ secretarial experience
• 1 year bookkeeping experience preferred
• Prior sales experience is preferred
• High school diploma or equivalent is required

Required License(s)

• Possess a valid driver’s license and/or successfully completes the Club’s internal motor vehicle training program

Projected Work Schedule

Must be available for a varying work schedule to include days, evenings, weekends, holidays, and overtime as required.

Work Authorization & Sponsorship

Applicants must be legally authorized to work in the United States at the time of hire. We are unable to provide visa sponsorship for this position.